Difference: EmsBylaws (1 vs. 36)

Revision 36
08 Dec 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 111 to 111
 
  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at least ten (10) days prior to the next meeting of the Board of Directors. A 2/3 majority vote of the complete Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.

Keywords

Changed:
<
<
charter constitution
>
>
Charter Constitution
 

-- ClifCox - 2010-12-29
Added:
>
>

<--  
-->
Revision 35
17 Nov 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

I. NAME AND PURPOSE

Changed:
<
<
  1. The name of this organization is "Eugene Maker Space", herein referred to as “EMS”.
>
>
  1. The name of this organization is "Eugene Maker Space", herein referred to as “EMS”.
 
  1. Eugene Maker Space is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding section of any future United States Internal Revenue law). Its mission is to foster a collaborative environment wherein people can explore and create intersections between technology, science, art, and culture.

Specific Goals

  1. To provide a physical environment for the discussion, planning, and construction of collaborative endeavors in the application of technology as well as technological expressions of artwork.
Line: 13 to 13
 
  1. to engage in community outreach.

Definitions

  • Words importing the singular include the plural and vice versa, and words importing a male person include a female person/
Added:
>
>
  • In the Governing Documents (GD), the terms "Eugene Maker Space" and "EMS" shall be used interchangeably.
 
  • Members who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered "members in good standing".

II. ORGANIZATION

Changed:
<
<
  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).Except for the Articles and Bylaws changes to the rest of the GD documents requires a simple majority vote of the BOD.
>
>
  1. The documents that have bearing on the structure and operation of EMS will be collectively known as the Governing Documents (GD). Except for the Articles and Bylaws changes to the rest of the GD documents requires a simple majority vote of the BOD. In order of precedence they are:
    1. "Articles of incorporation of EMS",
    2. "Bylaws of EMS",
    3. "Policies of EMS",
    4. "Procedures of EMS",
    5. "Rules of EMS",
    6. and others as needed...
 
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to manage of the affairs of the corporation, and to uphold the GD to the best of it's ability.
  2. A board member must be a member in good standing to exercise his or her powers.
  3. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members. However if some board members who are unable to attend a meeting, submit written signed waivers agreeing to allow the quorum to be reduced by one for each such waiver, but not to be less than one-third of the total elected board members, then the quorum requirements may be reduced for that meeting only. A quorum will be required for exercising any board powers.
Line: 97 to 104
 
  1. EMS may receive tools or other equipment on loan from time to time as described in the GD.
  2. At least once per month, EMS must have a public outreach event.

VII. PARLIAMENTARY AUTHORITY

Changed:
<
<

The rules by which meetings are conducted are the Democratic Rules of Order: ISBN 978-0-9699260-6-1
>
>
  1. The rules by which meetings are conducted are the Democratic Rules of Order: ISBN 978-0-9699260-6-1
  2. Membership meetings shall be governed by a formal chair.
  3. BOD, and BOD committee meetings shall be governed by an informal char.
 

VIII. AMENDMENTS

  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at least ten (10) days prior to the next meeting of the Board of Directors. A 2/3 majority vote of the complete Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.

Keywords

Revision 34
10 Nov 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 73 to 73
 
  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
  2. Each member should do their best to be in compliance with the provisions of the GD.
  3. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
Added:
>
>
  1. It is the responsibility of each member to register with EMS and to promptly notify the secretary of any changes of address. The members right to receive notices pursuant to these bylaws or articles shall be deemed to be waived if the address on record with the Secretary is not the member's current address.
 

Membership Meetings

  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
  2. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
Revision 33
28 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 15 to 15
 
  • Words importing the singular include the plural and vice versa, and words importing a male person include a female person/
  • Members who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered "members in good standing".

II. ORGANIZATION

Changed:
<
<
  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).
  2. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to manage of the affairs of the corporation, and to uphold the GD.
>
>
  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).Except for the Articles and Bylaws changes to the rest of the GD documents requires a simple majority vote of the BOD.
  2. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to manage of the affairs of the corporation, and to uphold the GD to the best of it's ability.
 
  1. A board member must be a member in good standing to exercise his or her powers.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members. However if some board members who are unable to attend a meeting, submit written signed waivers agreeing to allow the quorum to be reduced by one for each such waiver, but not to be less than one-third of the total elected board members, then the quorum requirements may be reduced for that meeting only. A quorum will be required for exercising any board powers.
  3. The board can also submit issues to the membership for a vote, as specified in the GD.
Line: 26 to 26
 
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    2. Secretary: The office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    3. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Deleted:
<
<
  1. Each board member of the BOD must be elected by a majority of members in good standing for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. A board member may serve an unlimited number of terms.
 
  1. Candidates for the Board of Directors must be members in good standing with the GD.
Changed:
<
<
  1. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
>
>
  1. Elections for the Board of Directors shall take place annually as further described in the GD, at a time and place to be fixed from time to time by the board, and recorded in the GD. If a new board is unable to be elected at the annual meeting then a new board may be elected at any subsequent member meeting. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
  2. Board terms are one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. A board member may serve an unlimited number of terms.
 
  1. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  2. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
  3. A member or members of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
Revision 32
28 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 66 to 66
  Members in good standing have the following Privileges:
  1. Access to EMS-owned equipment as set forth in the GD.
  2. To vote in the annual election of the Board of Directors, on other issues that are presented to them from time to time for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
Changed:
<
<
  1. Members may also circulate a petition signed by at least one third of the members in good standing to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws.
  2. There may be discount rates and fees for members fixed by the board from time to time, and recorded in the GD.
  3. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
>
>
  1. Members may also circulate a petition signed by at least one third of the members in good standing to put issues up for a vote at a membership meeting as further set forth in the GD. However the membership cannot vote on changes to the articles or bylaws.
  2. There may be discount rates and fees for members fixed by the board from time to time, and recorded in the GD. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
 
  1. They are welcome to bring Guests to EMS events and spaces as described in the GD.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
Revision 31
28 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 12 to 12
 
  1. to facilitate the productive exchange of ideas; and
  2. to engage in community outreach.

Definitions

Changed:
<
<

Words importing the singular include the plural and vice versa, and words importing a male person include a female person.
>
>
  • Words importing the singular include the plural and vice versa, and words importing a male person include a female person/
  • Members who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered "members in good standing".
 

II. ORGANIZATION

  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).
Changed:
<
<
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to manage of the affairs of the corporation.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members. However, if some board members unable to attend a meeting submit written notices agreeing to allow a lesser quorum down to one-third of the total elected board members, then the quorum requirements may be reduced for that meeting only. A quorum will be required for exercising any board powers.
  3. The board can submit issues to the membership for a vote, as specified in the GD.
>
>
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to manage of the affairs of the corporation, and to uphold the GD.
  2. A board member must be a member in good standing to exercise his or her powers.
  3. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members. However if some board members who are unable to attend a meeting, submit written signed waivers agreeing to allow the quorum to be reduced by one for each such waiver, but not to be less than one-third of the total elected board members, then the quorum requirements may be reduced for that meeting only. A quorum will be required for exercising any board powers.
  4. The board can also submit issues to the membership for a vote, as specified in the GD.
 
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. The offices established may include, but are not limited to, the following:
Changed:
<
<
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, enforcing the bylaws, and other tasks as required by law. This position is required to be filled.
>
>
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and other tasks as required by law. This position is required to be filled.
 
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
    2. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    3. Secretary: The office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    4. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Changed:
<
<
  1. Each board member of the BOD must be elected by a majority of members in good standing for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. A board member may serve an unlimited number of terms.
>
>
  1. Each board member of the BOD must be elected by a majority of members in good standing for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. A board member may serve an unlimited number of terms.
 
  1. Candidates for the Board of Directors must be members in good standing with the GD.
  2. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
  3. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  4. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
  5. A member or members of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
Deleted:
<
<
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
 
  1. The Policies and Procedures for handling EMS finances will be set forth in the GD.

BOD Committees

  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization. However they may not exercise any powers prohibited under ORS chapter 65 or future OR non-profit law.
Line: 50 to 50
 
  1. Limitations on Interested Persons: At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
    2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, or business partner of any such person.
Changed:
<
<
  1. In the event that an election results in a majority of Interested Persons elected on the Board of Directors, the previous BOD shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining members of the newly elected BOD shall hold a special election to fill in any positions left vacant by the removal of Interested Persons, as described in Article II, Section 10.
>
>
  1. In the event that an election results in a majority of Interested Persons elected on the Board of Directors, the previous BOD shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining members of the newly elected BOD shall hold a special election to fill in any positions left vacant by the removal of Interested Persons, as described in Article II, Section 11.
 
  1. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.

IV. MEMBERSHIP

Classes of Membership

Line: 59 to 59
 
  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
  3. Membership may be suspended or terminated by a vote of the Board of Directors as described in the GD in the event that the Board of Directors has found the member in question to be in violation of the GD, or place EMS members or assets at risk.
Changed:
<
<
  1. Members may terminate their membership as set forth in the GD.
>
>
  1. Members may also terminate their membership as set forth in the GD.
 
  1. Other membership requirements may be set forth in the GD.
Deleted:
<
<
  1. Persons who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered members in good standing.
 

Privileges

Members in good standing have the following Privileges:
Changed:
<
<
  1. Access to EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. To vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
  3. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws.
>
>
  1. Access to EMS-owned equipment as set forth in the GD.
  2. To vote in the annual election of the Board of Directors, on other issues that are presented to them from time to time for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
  3. Members may also circulate a petition signed by at least one third of the members in good standing to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws.
  4. There may be discount rates and fees for members fixed by the board from time to time, and recorded in the GD.
  5. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
 
  1. They are welcome to bring Guests to EMS events and spaces as described in the GD.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
Added:
>
>
  1. Each member should do their best to be in compliance with the provisions of the GD.
 
  1. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
Deleted:
<
<
  1. There may be discount rates and fees for members fixed by the board from time to time, and recorded in the GD.
  2. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
 

Membership Meetings

  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
  2. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
Added:
>
>
  1. A special meeting may be called by a petition signed by at least one third of the members in good standing as set forth in the GD.
 
  1. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing, is signed by all members in good standing, and is recorded in the EMS records.
  2. Remote voting or Absentee ballots are allowed as described in the GD.
  3. Voting by proxy is strictly prohibited.
Revision 30
27 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 23 to 23
 
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, enforcing the bylaws, and other tasks as required by law. This position is required to be filled.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
    3. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
Changed:
<
<
    1. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
>
>
    1. Secretary: The office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
 
    1. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each board member of the BOD must be elected by a majority of members in good standing for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. A board member may serve an unlimited number of terms.
  2. Candidates for the Board of Directors must be members in good standing with the GD.
  3. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
  4. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  5. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
Changed:
<
<
  1. A member of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
>
>
  1. A member or members of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
  2. The Policies and Procedures for handling EMS finances will be set forth in the GD.

BOD Committees

Line: 67 to 67
  Members in good standing have the following Privileges:
  1. Access to EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. To vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
Changed:
<
<
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
>
>
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws.
 
  1. They are welcome to bring Guests to EMS events and spaces as described in the GD.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
Line: 78 to 78
 
  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
  2. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
  3. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing, is signed by all members in good standing, and is recorded in the EMS records.
Changed:
<
<
  1. Remote voting or Absentee ballots may be allowed as described in the GD.
>
>
  1. Remote voting or Absentee ballots are allowed as described in the GD.
 
  1. Voting by proxy is strictly prohibited.

Other

  1. A membership may not be transferred to any other person or entity.
Revision 29
26 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 16 to 16
  Words importing the singular include the plural and vice versa, and words importing a male person include a female person.

II. ORGANIZATION

  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).
Changed:
<
<
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to enact its decisions upon the membership.
>
>
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to manage of the affairs of the corporation.
 
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members. However, if some board members unable to attend a meeting submit written notices agreeing to allow a lesser quorum down to one-third of the total elected board members, then the quorum requirements may be reduced for that meeting only. A quorum will be required for exercising any board powers.
  2. The board can submit issues to the membership for a vote, as specified in the GD.
  3. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. The offices established may include, but are not limited to, the following:
Line: 25 to 25
 
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    2. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    3. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Changed:
<
<
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. A board member may serve an unlimited number of terms.
>
>
  1. Each board member of the BOD must be elected by a majority of members in good standing for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. A board member may serve an unlimited number of terms.
 
  1. Candidates for the Board of Directors must be members in good standing with the GD.
  2. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
  3. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
Line: 34 to 34
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
  2. The Policies and Procedures for handling EMS finances will be set forth in the GD.

BOD Committees

Changed:
<
<
  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization. However they may not exorcise any powers prohibited under ORS chapter 65 or future OR non-profit law.
>
>
  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization. However they may not exercise any powers prohibited under ORS chapter 65 or future OR non-profit law.
 
  1. A committee quorum will be the greater of half its members or two.
  2. Any committee that may exercise any function of the board of directors shall be composed of two or more Directors. These Directors shall be elected by the board of directors by a majority vote of the total number of the board of directors.

Board Meetings

Line: 43 to 43
 
  1. Special Board Meetings
    1. The notice given to board members for special board meetings shell not be less than 2 days.
    2. Special meetings of the board of directors may be called by any three board members, held at a time and place determined by these board members. Notice of such meetings must describe the date, time, place, and purpose(s) of the meeting and must be delivered to each board member personally, or by mail. Email notice requires at least 30 but not more than 60 days notice. However notice can be waived if all board members attend or sign a written waiver of notice.
Changed:
<
<
    1. A special board meeting may also be called by at least two thirds of the voting members in good standing via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
>
>
    1. A special board meeting may also be called by at least two thirds of the voting members in good standing via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the Secretary.
 
  1. Action without a BOD meeting is allowed if all BOD members sign a statement agreeing to the action, and this is entered in the EMS records. Electronic signatures are accepted.
  2. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

Changed:
<
<
  1. Limitations on Interested Persons. At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
>
>
  1. Limitations on Interested Persons: At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
 
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
    2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, or business partner of any such person.
  1. In the event that an election results in a majority of Interested Persons elected on the Board of Directors, the previous BOD shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining members of the newly elected BOD shall hold a special election to fill in any positions left vacant by the removal of Interested Persons, as described in Article II, Section 10.
Line: 63 to 63
 
  1. Other membership requirements may be set forth in the GD.
  2. Persons who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered members in good standing.

Privileges

Changed:
<
<
  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
>
>

Members in good standing have the following Privileges:
  1. Access to EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. To vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
 
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
Changed:
<
<
  1. Members are welcome to bring Guests to EMS events and spaces as described in the GD.
>
>
  1. They are welcome to bring Guests to EMS events and spaces as described in the GD.
 

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
  2. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
Line: 76 to 78
 
  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
  2. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
  3. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing, is signed by all members in good standing, and is recorded in the EMS records.
Added:
>
>
  1. Remote voting or Absentee ballots may be allowed as described in the GD.
 
  1. Voting by proxy is strictly prohibited.

Other

  1. A membership may not be transferred to any other person or entity.
Revision 28
26 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 17 to 17
 

II. ORGANIZATION

  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).
  2. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to enact its decisions upon the membership.
Changed:
<
<
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
>
>
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members. However, if some board members unable to attend a meeting submit written notices agreeing to allow a lesser quorum down to one-third of the total elected board members, then the quorum requirements may be reduced for that meeting only. A quorum will be required for exercising any board powers.
 
  1. The board can submit issues to the membership for a vote, as specified in the GD.
  2. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. The offices established may include, but are not limited to, the following:
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, enforcing the bylaws, and other tasks as required by law. This position is required to be filled.
Line: 64 to 64
 
  1. Persons who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered members in good standing.

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
Changed:
<
<
  1. Members have the right to vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership for an Oregon Nonprofit Organization.
>
>
  1. Members have the right to vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership of an Oregon Nonprofit Organization.
 
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership cannot vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
  2. Members are welcome to bring Guests to EMS events and spaces as described in the GD.

Responsibilities

Revision 27
26 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Revision 26
26 Oct 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 15 to 15
 

Words importing the singular include the plural and vice versa, and words importing a male person include a female person.

II. ORGANIZATION

Changed:
<
<
  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively be known as the Governing Documents (GD).
  2. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or all of the BOD shall hold offices. The BOD shall exercise authority to enact its decisions upon the membership.
>
>
  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively known as the Governing Documents (GD).
  2. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or the entire BOD shall hold offices. The BOD shall exercise authority to enact its decisions upon the membership.
 
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  2. The board can submit issues to the membership for a vote, as specified in the GD.
  3. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. The offices established may include, but are not limited to, the following:
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, enforcing the bylaws, and other tasks as required by law. This position is required to be filled.
Changed:
<
<
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports, and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
>
>
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
 
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    2. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    3. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Line: 42 to 42
 
  1. A board member may attend a board meeting by telephone, video communication or other forms of electronic communication so long as all attending parties can understand each other clearly.
  2. Special Board Meetings
    1. The notice given to board members for special board meetings shell not be less than 2 days.
Changed:
<
<
    1. Special meetings of the board of directors may be called by any three board members, held at a time and place determined by these board members. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally, or by mail. Email notice requires at least 30 but not more than 60 days notice.However notice can be waved if all board members attend or sign a written waiver of notice.
>
>
    1. Special meetings of the board of directors may be called by any three board members, held at a time and place determined by these board members. Notice of such meetings must describe the date, time, place, and purpose(s) of the meeting and must be delivered to each board member personally, or by mail. Email notice requires at least 30 but not more than 60 days notice. However notice can be waived if all board members attend or sign a written waiver of notice.
 
    1. A special board meeting may also be called by at least two thirds of the voting members in good standing via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
Changed:
<
<
  1. Action without a BOD meeting is allowed if all BOD members sign a statment agreeing to the action, and this is entered in the EMS records. Electronic signitures are accepted.
>
>
  1. Action without a BOD meeting is allowed if all BOD members sign a statement agreeing to the action, and this is entered in the EMS records. Electronic signatures are accepted.
 
  1. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
Revision 25
26 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 31 to 31
 
  1. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  2. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
  3. A member of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
Deleted:
<
<
  1. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, and recorded in the GD to conduct business and enact decisions regarding the operations and administration of EMS.
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
  2. The Policies and Procedures for handling EMS finances will be set forth in the GD.

BOD Committees

Changed:
<
<
  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
>
>
  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization. However they may not exorcise any powers prohibited under ORS chapter 65 or future OR non-profit law.
 
  1. A committee quorum will be the greater of half its members or two.
  2. Any committee that may exercise any function of the board of directors shall be composed of two or more Directors. These Directors shall be elected by the board of directors by a majority vote of the total number of the board of directors.

Board Meetings

Added:
>
>
  1. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, and recorded in the GD to conduct business and enact decisions regarding the operations and administration of EMS.
 
  1. A board member may attend a board meeting by telephone, video communication or other forms of electronic communication so long as all attending parties can understand each other clearly.
Changed:
<
<
  1. Special meetings of the board of directors may be called by any three board members, held at a time and place determined by these board members. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally, or by mail not less than seven days prior to the special meeting. Email notice requires at least 30 but not more than 60 days notice.
  2. A special meeting may also be called by at least two thirds of the voting members in good standing via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
>
>
  1. Special Board Meetings
    1. The notice given to board members for special board meetings shell not be less than 2 days.
    2. Special meetings of the board of directors may be called by any three board members, held at a time and place determined by these board members. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally, or by mail. Email notice requires at least 30 but not more than 60 days notice.However notice can be waved if all board members attend or sign a written waiver of notice.
    3. A special board meeting may also be called by at least two thirds of the voting members in good standing via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
  2. Action without a BOD meeting is allowed if all BOD members sign a statment agreeing to the action, and this is entered in the EMS records. Electronic signitures are accepted.
 
  1. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
Line: 72 to 75
 

Membership Meetings

  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
  2. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
Added:
>
>
  1. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing, is signed by all members in good standing, and is recorded in the EMS records.
  2. Voting by proxy is strictly prohibited.
 

Other

  1. A membership may not be transferred to any other person or entity.
Changed:
<
<
  1. A person with a suspended membership loses all membership rights while the membership is in the suspended state.
  2. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing and is signed by all members in good standing.
>
>
  1. A member not in good standing has reduced membership rights and privileges as described in the GD.
  2. A member with a suspended membership loses all membership rights and privileges while the membership is in the suspended state.
 

V. CODE OF CONDUCT

  1. Active participation in EMS functions is encouraged.
  2. Violation of the Code of Conduct as described here and in the GD in more detail shall be reprimanded at the discretion of the board member(s) present at the location and time of violation.
Revision 24
26 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Revision 23
26 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 19 to 19
 
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or all of the BOD shall hold offices. The BOD shall exercise authority to enact its decisions upon the membership.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  3. The board can submit issues to the membership for a vote, as specified in the GD.
Changed:
<
<
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established may include, but are not limited to, the following:
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
>
>
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. The offices established may include, but are not limited to, the following:
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, enforcing the bylaws, and other tasks as required by law. This position is required to be filled.
 
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports, and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
    2. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    3. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    4. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Changed:
<
<
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. An board member may serve an unlimited number of terms.
>
>
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. A board member may serve an unlimited number of terms.
 
  1. Candidates for the Board of Directors must be members in good standing with the GD.
  2. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
  3. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  4. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
  5. A member of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
  6. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, and recorded in the GD to conduct business and enact decisions regarding the operations and administration of EMS.
Deleted:
<
<
  1. Emergency meetings may be called by any three board members, or by a petition of two-thirds of the current membership in good standing.
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
  2. The Policies and Procedures for handling EMS finances will be set forth in the GD.

BOD Committees

  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
  2. A committee quorum will be the greater of half its members or two.
Changed:
<
<
  1. Any committe that may exercise any function of the board of directors shall be composed of two or more Directors. These Directors shall be elected by the board of directors by a majority vote of the total number of the board of directors.
>
>
  1. Any committee that may exercise any function of the board of directors shall be composed of two or more Directors. These Directors shall be elected by the board of directors by a majority vote of the total number of the board of directors.
 

Board Meetings

Deleted:
<
<
 
  1. A board member may attend a board meeting by telephone, video communication or other forms of electronic communication so long as all attending parties can understand each other clearly.
Changed:
<
<
  1. Special meetings by the board of directors may be held at a time and place determined by the board of directors. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally by mail not less than seven days prior to the special meeting. Email notice requires at least 30 but not more than 60 days notice.
  2. A special meeting may also be called by at least two thirds of the voting members via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
>
>
  1. Special meetings of the board of directors may be called by any three board members, held at a time and place determined by these board members. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally, or by mail not less than seven days prior to the special meeting. Email notice requires at least 30 but not more than 60 days notice.
  2. A special meeting may also be called by at least two thirds of the voting members in good standing via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
 
  1. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
Changed:
<
<
    1. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such person.
>
>
    1. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, or business partner of any such person.
 
  1. In the event that an election results in a majority of Interested Persons elected on the Board of Directors, the previous BOD shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining members of the newly elected BOD shall hold a special election to fill in any positions left vacant by the removal of Interested Persons, as described in Article II, Section 10.
  2. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.

IV. MEMBERSHIP

Line: 58 to 56
 
  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
  3. Membership may be suspended or terminated by a vote of the Board of Directors as described in the GD in the event that the Board of Directors has found the member in question to be in violation of the GD, or place EMS members or assets at risk.
Changed:
<
<
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  2. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.
>
>
  1. Members may terminate their membership as set forth in the GD.
 
  1. Other membership requirements may be set forth in the GD.
Changed:
<
<
  1. Persons who have paid all required dues, fees and assessments in accordance with the GD and who are not suspended shall be considered members in good standing.
>
>
  1. Persons who are in compliance with the provisions of the GD including being current on required dues, fees and assessments and who are not suspended shall be considered members in good standing.
 

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership for an Oregon Nonprofit Organization.
  3. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
Deleted:
<
<
  1. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
 
  1. Members are welcome to bring Guests to EMS events and spaces as described in the GD.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
Line: 74 to 70
 
  1. There may be discount rates and fees for members fixed by the board from time to time, and recorded in the GD.
  2. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.

Membership Meetings

Deleted:
<
<
 
  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
Added:
>
>
  1. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
 

Other

Deleted:
<
<
 
  1. A membership may not be transferred to any other person or entity.
  2. A person with a suspended membership loses all membership rights while the membership is in the suspended state.
  3. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing and is signed by all members in good standing.
Revision 22
25 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 19 to 19
 
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or all of the BOD shall hold offices. The BOD shall exercise authority to enact its decisions upon the membership.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  3. The board can submit issues to the membership for a vote, as specified in the GD.
Changed:
<
<
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
    1. Champion: For leagle pourposes this posistion is concidered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
>
>
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established may include, but are not limited to, the following:
    1. Champion: For legal purposes this position is considered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
 
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports, and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
    2. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    3. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
Line: 46 to 46
 
  1. A special meeting may also be called by at least two thirds of the voting members via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
  2. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

Changed:
<
<
  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
>
>
  1. Limitations on Interested Persons. At all times, not more than 49% of the Board of Directors may be Interested Persons. An Interested Person is defined as:
 
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
    2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such person.
Changed:
<
<
  1. In the event that an election results in a majority of Interested Persons elected as officers in the Board of Directors, the previous officers of the Board of Directors shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining officers of the newly elected Board of Directors shall hold a special election to fill in any offices left vacant by the removal of Interested Persons, as described in Article II, Section 11.
>
>
  1. In the event that an election results in a majority of Interested Persons elected on the Board of Directors, the previous BOD shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining members of the newly elected BOD shall hold a special election to fill in any positions left vacant by the removal of Interested Persons, as described in Article II, Section 10.
 
  1. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.

IV. MEMBERSHIP

Classes of Membership

Line: 64 to 64
 
  1. Persons who have paid all required dues, fees and assessments in accordance with the GD and who are not suspended shall be considered members in good standing.

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
Changed:
<
<
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
>
>
  1. Members have the right to vote in the annual election of the Board of Directors, on other issues that are presented to them for vote by the BOD, and any rights inherited in membership for an Oregon Nonprofit Organization.
 
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
  2. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
  3. Members are welcome to bring Guests to EMS events and spaces as described in the GD.
Line: 82 to 82
 
  1. A person with a suspended membership loses all membership rights while the membership is in the suspended state.
  2. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing and is signed by all members in good standing.

V. CODE OF CONDUCT

Changed:
<
<
  1. Active participation in EMS functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
  2. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction are welcomed.
  3. Violation of the Code of Conduct as described here and in the GD in more detail shall be reprimanded at the discretion of the board members present at the location and time of violation.
>
>
  1. Active participation in EMS functions is encouraged.
  2. Violation of the Code of Conduct as described here and in the GD in more detail shall be reprimanded at the discretion of the board member(s) present at the location and time of violation.
 
  1. At EMS functions and events where EMS members are representing EMS, members are required to abide by all local, state, and federal laws.
Deleted:
<
<
  1. Be excellent to each other, dudes.
 

Rules

  1. The EMS set of standing rules and safety guidelines can be found in the EMS Procedures and Rules documents.

VI. COMMUNITY RELATIONS

Revision 21
25 Oct 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 20 to 20
 
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  2. The board can submit issues to the membership for a vote, as specified in the GD.
  3. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
Changed:
<
<
    1. Champion: For leagle pourposes this posistion is concidered the president of the BoD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that a proper anual report is filed 30 days before the legal deadline. This position is required to be filled.
>
>
    1. Champion: For leagle pourposes this posistion is concidered the president of the BOD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that all financial reports, and other paperwork are filed 30 days before their legal deadlines. This position is required to be filled.
 
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    2. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    3. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Changed:
<
<
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. An board member may serve an unlimited number of terms.
  2. Candidates for the Board of Directors must be dues-paid members in good standing with the GD.
>
>
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 10. An board member may serve an unlimited number of terms.
  2. Candidates for the Board of Directors must be members in good standing with the GD.
 
  1. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
  2. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  3. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
Line: 61 to 61
 
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  2. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.
  3. Other membership requirements may be set forth in the GD.
Changed:
<
<
  1. Persons who have paid all required dues, fees and assessments in accordance with these bylaws and who are not suspended shall be considered members in good standing.
>
>
  1. Persons who have paid all required dues, fees and assessments in accordance with the GD and who are not suspended shall be considered members in good standing.
 

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
Revision 20
20 Oct 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 21 to 21
 
  1. The board can submit issues to the membership for a vote, as specified in the GD.
  2. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
    1. Champion: For leagle pourposes this posistion is concidered the president of the BoD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
Changed:
<
<
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that a proper anual report is filed in accordance with the law.
>
>
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that a proper anual report is filed 30 days before the legal deadline. This position is required to be filled.
 
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    2. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
    3. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. An board member may serve an unlimited number of terms.
  2. Candidates for the Board of Directors must be dues-paid members in good standing with the GD.
  3. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
Deleted:
<
<
  1. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, in which an election victory for abstain votes would result in an office vacancy.
 
  1. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  2. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
  3. A member of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
Line: 36 to 35
 
  1. Emergency meetings may be called by any three board members, or by a petition of two-thirds of the current membership in good standing.
  2. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
  3. The Policies and Procedures for handling EMS finances will be set forth in the GD.
Deleted:
<
<
  1. Each member of the Board of Directors must fulfill their duties as described in the GD or may be removed from the BOD as described in Article II, Section 12.
 

BOD Committees

  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
Changed:
<
<
  1. A committee quorum will be at least half it's members.
>
>
  1. A committee quorum will be the greater of half its members or two.
 
  1. Any committe that may exercise any function of the board of directors shall be composed of two or more Directors. These Directors shall be elected by the board of directors by a majority vote of the total number of the board of directors.

Board Meetings

  1. A board member may attend a board meeting by telephone, video communication or other forms of electronic communication so long as all attending parties can understand each other clearly.
  2. Special meetings by the board of directors may be held at a time and place determined by the board of directors. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally by mail not less than seven days prior to the special meeting. Email notice requires at least 30 but not more than 60 days notice.
Changed:
<
<
  1. A special meeting may also be called by at least two thirds of the voting members via a patittion which includes the purpose(s) for the meeting. The patition must be signed, dated and delivered to the elected secretary.
>
>
  1. A special meeting may also be called by at least two thirds of the voting members via a petition which includes the purpose(s) for the meeting. The petition must be signed, dated and delivered to the elected secretary.
 
  1. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
Line: 93 to 91
 
  1. The EMS set of standing rules and safety guidelines can be found in the EMS Procedures and Rules documents.

VI. COMMUNITY RELATIONS

  1. EMS may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of EMS as partnering organizations.
Changed:
<
<
  1. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.
>
>
  1. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.
 
  1. EMS may receive tools or other equipment on loan from time to time as described in the GD.
  2. At least once per month, EMS must have a public outreach event.

VII. PARLIAMENTARY AUTHORITY

Revision 19
12 Oct 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 77 to 77
 
  1. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.

Membership Meetings

Changed:
<
<
  1. A quorum shall consist of grater than 50 per cent of the members in good standing.
>
>
  1. A quorum shall consist of greater than 50 per cent of the members in good standing.
 

Other

  1. A membership may not be transferred to any other person or entity.
Revision 18
21 Jun 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 20 to 20
 
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  2. The board can submit issues to the membership for a vote, as specified in the GD.
  3. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
Changed:
<
<
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors. This position is required to be filled.
>
>
    1. Champion: For leagle pourposes this posistion is concidered the president of the BoD. The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This position is required to be filled.
 
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that a proper anual report is filed in accordance with the law.
    2. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    3. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
Line: 44 to 44
 

Board Meetings

  1. A board member may attend a board meeting by telephone, video communication or other forms of electronic communication so long as all attending parties can understand each other clearly.
Changed:
<
<
  1. Special meetings by the board of directors may be held at a time and place determined by the board of directors. Notice of such meetings must describe the date, time, place,and purpose of the meeting and must be delivered to each board member personally by telephone or by mail not less than two days prior to the special meeting. Email notice requires 30 days notice.
  2. A special meeting may also be called byat least two thirds of the voting members by a demand which includes the purpose(s) for the meeting. The notice must be signed, dated and delivered to the elected secretary.
  3. A board meeting may not take place without at least two thirds of the board of directors present. All absent Directors must provide signed written consent to the rest of the board of directors before a meeting may take place in their absense.
>
>
  1. Special meetings by the board of directors may be held at a time and place determined by the board of directors. Notice of such meetings must describe the date, time, place,and purpose(s) of the meeting and must be delivered to each board member personally by mail not less than seven days prior to the special meeting. Email notice requires at least 30 but not more than 60 days notice.
  2. A special meeting may also be called by at least two thirds of the voting members via a patittion which includes the purpose(s) for the meeting. The patition must be signed, dated and delivered to the elected secretary.
 
  1. Voting by proxy is strictly prohibited.

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
Line: 74 to 73
 

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
  2. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
Changed:
<
<
  1. There may be discount rates and fees for Households fixed by the board from time to time.
  2. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
>
>
  1. There may be discount rates and fees for members fixed by the board from time to time, and recorded in the GD.
  2. These discounted rates may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
 

Membership Meetings

Changed:
<
<
  1. A quorum shall consist of 50 per cent of the members in good standing.
>
>
  1. A quorum shall consist of grater than 50 per cent of the members in good standing.
 

Other

  1. A membership may not be transferred to any other person or entity.
Revision 17
20 Jun 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 20 to 20
 
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  2. The board can submit issues to the membership for a vote, as specified in the GD.
  3. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
Changed:
<
<
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
>
>
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors. This position is required to be filled.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue. The treasurer is also responsible for ensuring that a proper anual report is filed in accordance with the law.
 
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
Changed:
<
<
    1. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations.
>
>
    1. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations. The secretary is responsible for ensuring that all meeting minutes are taken and stored properly as according to law. This position is required to be filled.
 
    1. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. An board member may serve an unlimited number of terms.
  2. Candidates for the Board of Directors must be dues-paid members in good standing with the GD.
Line: 40 to 40
 

BOD Committees

  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
  2. A committee quorum will be at least half it's members.
Added:
>
>
  1. Any committe that may exercise any function of the board of directors shall be composed of two or more Directors. These Directors shall be elected by the board of directors by a majority vote of the total number of the board of directors.

Board Meetings

  1. A board member may attend a board meeting by telephone, video communication or other forms of electronic communication so long as all attending parties can understand each other clearly.
  2. Special meetings by the board of directors may be held at a time and place determined by the board of directors. Notice of such meetings must describe the date, time, place,and purpose of the meeting and must be delivered to each board member personally by telephone or by mail not less than two days prior to the special meeting. Email notice requires 30 days notice.
  3. A special meeting may also be called byat least two thirds of the voting members by a demand which includes the purpose(s) for the meeting. The notice must be signed, dated and delivered to the elected secretary.
  4. A board meeting may not take place without at least two thirds of the board of directors present. All absent Directors must provide signed written consent to the rest of the board of directors before a meeting may take place in their absense.
  5. Voting by proxy is strictly prohibited.
 

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
Line: 56 to 64
 
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  2. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.
  3. Other membership requirements may be set forth in the GD.
Added:
>
>
  1. Persons who have paid all required dues, fees and assessments in accordance with these bylaws and who are not suspended shall be considered members in good standing.
 

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
Line: 67 to 76
 
  1. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
  2. There may be discount rates and fees for Households fixed by the board from time to time.
  3. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
Added:
>
>

Membership Meetings

  1. A quorum shall consist of 50 per cent of the members in good standing.

Other

  1. A membership may not be transferred to any other person or entity.
  2. A person with a suspended membership loses all membership rights while the membership is in the suspended state.
  3. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of the members, may be taken without a meeting if consent is provided in writing and is signed by all members in good standing.
 

V. CODE OF CONDUCT

  1. Active participation in EMS functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
  2. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction are welcomed.
Revision 16
11 Feb 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 44 to 44
 
  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
    2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such person.
Changed:
<
<
  1. In the event that an election results in a majority of Interested Persons elected as officers in the Board of Directors, the previous officers of the Board of Directors shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining officers of the newly elected Board of Directors shall hold a special election to fill in any offices left vacant by the removal of Interested Persons, as described in Article II, Section 7.
>
>
  1. In the event that an election results in a majority of Interested Persons elected as officers in the Board of Directors, the previous officers of the Board of Directors shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining officers of the newly elected Board of Directors shall hold a special election to fill in any offices left vacant by the removal of Interested Persons, as described in Article II, Section 11.
 
  1. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.

IV. MEMBERSHIP

Classes of Membership

Line: 61 to 61
 
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
  2. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
  3. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
Changed:
<
<
  1. Members are welcome to bring Guests EMS events and spaces as described in the GD.
>
>
  1. Members are welcome to bring Guests to EMS events and spaces as described in the GD.
 

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
  2. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
Changed:
<
<
  1. There may be discount rates and fees Households fixed by the board from time to time.
  2. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation.
>
>
  1. There may be discount rates and fees for Households fixed by the board from time to time.
  2. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation as specified in the GD.
 

V. CODE OF CONDUCT

  1. Active participation in EMS functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
  2. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction are welcomed.
Line: 78 to 78
 

VI. COMMUNITY RELATIONS

  1. EMS may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of EMS as partnering organizations.
  2. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.
Added:
>
>
  1. EMS may receive tools or other equipment on loan from time to time as described in the GD.
  2. At least once per month, EMS must have a public outreach event.
 

VII. PARLIAMENTARY AUTHORITY

The rules by which meetings are conducted are the Democratic Rules of Order: ISBN 978-0-9699260-6-1
Revision 15
10 Feb 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 61 to 61
 
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
  2. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
  3. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
Changed:
<
<
  1. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.
>
>
  1. Members are welcome to bring Guests EMS events and spaces as described in the GD.
 

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
  2. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
Changed:
<
<
  1. There shell be discount rates and fees Households fixed by the board from time to time.
>
>
  1. There may be discount rates and fees Households fixed by the board from time to time.
 
  1. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation.

V. CODE OF CONDUCT

  1. Active participation in EMS functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
  2. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction are welcomed.
Changed:
<
<
  1. Violation of the Code of Conduct shall be reprimanded at the discretion of the board members present at the location and time of violation.
>
>
  1. Violation of the Code of Conduct as described here and in the GD in more detail shall be reprimanded at the discretion of the board members present at the location and time of violation.
 
  1. At EMS functions and events where EMS members are representing EMS, members are required to abide by all local, state, and federal laws.
  2. Be excellent to each other, dudes.

Rules

Revision 14
07 Feb 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 15 to 15
 

Words importing the singular include the plural and vice versa, and words importing a male person include a female person.

II. ORGANIZATION

Changed:
<
<
  1. The documents that have bearing on the structure and operations of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, and Rules. These will be collectively be known as the Governing Documents (GD).
>
>
  1. The documents that have bearing on the structure and operation of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, Rules, and others as needed. These will be collectively be known as the Governing Documents (GD).
 
  1. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or all of the BOD shall hold offices . The BOD shall exercise authority to enact its decisions upon the membership.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
Changed:
<
<
  1. The board can submit any issue to the membership for a vote, as specified in the GD.
>
>
  1. The board can submit issues to the membership for a vote, as specified in the GD.
 
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
Line: 26 to 26
 
    1. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations.
    2. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. An board member may serve an unlimited number of terms.
Changed:
<
<
  1. Candidates for the Board of Directors must be dues-paid members in good standing with the GD, and have remained an active member for at least 3 consecutive months preceding the election.
  2. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or voting members.
>
>
  1. Candidates for the Board of Directors must be dues-paid members in good standing with the GD.
  2. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or general voting members.
 
  1. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, in which an election victory for abstain votes would result in an office vacancy.
  2. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  3. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
Line: 52 to 52
 

Eligibility

  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
Changed:
<
<
  1. Membership may be terminated by a vote of the Board of Directors as described in the GD in the event that the Board of Directors has found the member in question to be in violation of the GD, or place EMS members or assets at risk.
>
>
  1. Membership may be suspended or terminated by a vote of the Board of Directors as described in the GD in the event that the Board of Directors has found the member in question to be in violation of the GD, or place EMS members or assets at risk.
 
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  2. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.
Deleted:
<
<
  1. To be eligible prospective members must sign the Organization’s Waiver of Liability.
 
  1. Other membership requirements may be set forth in the GD.

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
Changed:
<
<
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth int the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
>
>
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth in the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
 
  1. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
  2. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.

Responsibilities

Line: 79 to 78
 

VI. COMMUNITY RELATIONS

  1. EMS may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of EMS as partnering organizations.
  2. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.
Changed:
<
<

VII. AMENDMENTS

>
>

VII. PARLIAMENTARY AUTHORITY

The rules by which meetings are conducted are the Democratic Rules of Order: ISBN 978-0-9699260-6-1

VIII. AMENDMENTS

 
  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at least ten (10) days prior to the next meeting of the Board of Directors. A 2/3 majority vote of the complete Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.

Keywords

charter constitution
Changed:
<
<
-- ClifCox - 2010-12-29-- ClifCox - 2010-12-29
>
>
-- ClifCox - 2010-12-29
Revision 13
06 Feb 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 11 to 11
 
  1. to provide a location and tools for people to pursue projects;
  2. to facilitate the productive exchange of ideas; and
  3. to engage in community outreach.
Added:
>
>

Definitions

Words importing the singular include the plural and vice versa, and words importing a male person include a female person.
 

II. ORGANIZATION

Changed:
<
<
  1. EMS shall be governed by a Board of Directors or (BOD). Some or all of the BOD shall hold offices . The BOD shall exercise authority to enact its decisions upon the membership. The resulting new or updated Articles, Bylaws, Policies, Procedures, Rules, and actions will be recorded in the Articles, Bylaws, Policies, Procedures, and Rules documents and possibly others. These will be collectively be known as the Governing Documents (GD).
  2. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
>
>
  1. The documents that have bearing on the structure and operations of EMS in order of precedence are: The Articles, Bylaws, Policies, Procedures, and Rules. These will be collectively be known as the Governing Documents (GD).
  2. EMS shall be governed by a Board of Directors or (BOD). The size of which shall be at least three and not more than nine board members. Some or all of the BOD shall hold offices . The BOD shall exercise authority to enact its decisions upon the membership.
  3. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected board members, and will be required for exercising any board powers.
  4. The board can submit any issue to the membership for a vote, as specified in the GD.
  5. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of board members. These offices established will include, but are not limited to, the following:
 
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
    3. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    4. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations.
Deleted:
<
<
    1. Editor: The office of Editor shall be responsible for the oversight of content presented on the EMS website and wiki. Additionally, the office of Editor shall be responsible for editing submitted content to meet a level of quality acceptable to the Board of Directors and shall actively recruit contributors for content entries.
    2. Information Technology (IT) Administrator: The office of IT Administrator shall be responsible for the oversight of EMS technological assets and maintain their operation and security. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
 
    1. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Changed:
<
<
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
  2. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 9. An officer may serve an unlimited number of terms.
  3. Candidates for offices in the Board of Directors must be dues-paid members in good standing with these bylaws, and have remained an active member for at least 3 consecutive months preceding the election.
  4. Elections for the offices of the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the EMS Governing Documents. At least 30 days notice shall be given for the annual meeting to the membership.
>
>
  1. Each board member of the BOD must be elected by a majority election of voting EMS members for a term of one (1) year. Interim board members may be elected by the current BOD under the conditions described in Article II, Section 11. An board member may serve an unlimited number of terms.
  2. Candidates for the Board of Directors must be dues-paid members in good standing with the GD, and have remained an active member for at least 3 consecutive months preceding the election.
  3. Elections for the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the GD. At least 30 days notice shall be given for the annual meeting to the membership, including a description of any matter or matters which must be approved by the board or voting members.
 
  1. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, in which an election victory for abstain votes would result in an office vacancy.
Changed:
<
<
  1. An officer may resign from an office upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  2. In the event that an officer of the Board of Directors becomes incapacitated, deceased, zombified, becomes a vampire, or resigns from office, a quorum of remaining officers in the Board of Directors shall elect a replacement interim-officer at the Board of Directors meeting following the resignation. An interim-officer's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing officer's elected term.
  3. An officer of the Board of Directors may be removed from office by the unanimous vote of the remaining officers in a Board of Directors meeting if it the officer in question is found to be in violation of the bylaws, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
>
>
  1. A board member may resign from the BOD upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
  2. In the event that a board member becomes incapacitated, deceased, zombified, becomes a vampire, or resigns, a quorum of remaining board members shall elect a replacement interim board member at the Board of Directors meeting following the resignation. An interim board member's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing member's elected term.
  3. A member of the Board of Directors may be removed from the board by the unanimous vote of the remaining members in a Board of Directors meeting if the member in question is found to be in violation of the GD, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
 
  1. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, and recorded in the GD to conduct business and enact decisions regarding the operations and administration of EMS.
Added:
>
>
  1. Emergency meetings may be called by any three board members, or by a petition of two-thirds of the current membership in good standing.
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
  2. The Policies and Procedures for handling EMS finances will be set forth in the GD.
Changed:
<
<
  1. Each member of the Board of Directors must fulfill their duties as described in the GD or may be removed from the BOD as described in Article II, Section 9.
>
>
  1. Each member of the Board of Directors must fulfill their duties as described in the GD or may be removed from the BOD as described in Article II, Section 12.
 

BOD Committees

  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
  2. A committee quorum will be at least half it's members.
Line: 48 to 52
 

Eligibility

  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
Deleted:
<
<
  1. To be eligible prospective members must sign the Organization’s Waiver of Liability.
 
  1. Membership may be terminated by a vote of the Board of Directors as described in the GD in the event that the Board of Directors has found the member in question to be in violation of the GD, or place EMS members or assets at risk.
  2. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  3. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.
Added:
>
>
  1. To be eligible prospective members must sign the Organization’s Waiver of Liability.
  2. Other membership requirements may be set forth in the GD.
 

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
  3. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth int the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
Changed:
<
<
  1. The Membership meeting schedule shall be established and updated from time to time by the board.
>
>
  1. The Membership meeting schedule shall be established and updated from time to time by the board, and recorded in the GD.
 
  1. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.

Responsibilities

Changed:
<
<
  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership.
  2. Members must sign a waiver of liability in order to become a member.
>
>
  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership, and recorded in the GD.
 
  1. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
  2. There shell be discount rates and fees Households fixed by the board from time to time.
  3. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation.

V. CODE OF CONDUCT

  1. Active participation in EMS functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
Changed:
<
<
  1. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction is welcomed.
  2. Violation of the Code of Conduct shall be reprimanded at the discretion of officers of the Board of Directors present at the location and time of violation.
>
>
  1. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction are welcomed.
  2. Violation of the Code of Conduct shall be reprimanded at the discretion of the board members present at the location and time of violation.
 
  1. At EMS functions and events where EMS members are representing EMS, members are required to abide by all local, state, and federal laws.
  2. Be excellent to each other, dudes.

Rules

Revision 12
01 Feb 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 12 to 12
 
  1. to facilitate the productive exchange of ideas; and
  2. to engage in community outreach.

II. ORGANIZATION

Changed:
<
<
  1. EMS shall be governed by a Board of Directors or (BOD). Some or all of the BOD shall hold offices . The Board of Directors shall exercise authority to enact its decisions upon the membership. The resulting Policies, Procedures, Rules, and actions will be recorded in the Policies, Procedures, and Rules governing documents and possibly others.These will be collectively be known as the governing documents (GD).
>
>
  1. EMS shall be governed by a Board of Directors or (BOD). Some or all of the BOD shall hold offices . The BOD shall exercise authority to enact its decisions upon the membership. The resulting new or updated Articles, Bylaws, Policies, Procedures, Rules, and actions will be recorded in the Articles, Bylaws, Policies, Procedures, and Rules documents and possibly others. These will be collectively be known as the Governing Documents (GD).
 
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
Added:
>
>
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
 
    1. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations.
    2. Editor: The office of Editor shall be responsible for the oversight of content presented on the EMS website and wiki. Additionally, the office of Editor shall be responsible for editing submitted content to meet a level of quality acceptable to the Board of Directors and shall actively recruit contributors for content entries.
Added:
>
>
    1. Information Technology (IT) Administrator: The office of IT Administrator shall be responsible for the oversight of EMS technological assets and maintain their operation and security. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
 
    1. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
  2. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 9. An officer may serve an unlimited number of terms.
Line: 29 to 31
 
  1. An officer of the Board of Directors may be removed from office by the unanimous vote of the remaining officers in a Board of Directors meeting if it the officer in question is found to be in violation of the bylaws, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
  2. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, and recorded in the GD to conduct business and enact decisions regarding the operations and administration of EMS.
  3. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
Changed:
<
<
  1. The Board of Directors, in a majority vote, must approve any purchase made by EMS as set forth in the GD.
  2. All monetary expenditures provisioned by EMS's treasury will require the written signature of a minimum of two officers of the Board of Directors for approval.
  3. Each officer of the Board of Directors must be present at regular meetings of the Board of Directors, or must provide a reasonable explanation for an absence at least 24 hours prior to a scheduled meeting of the Board of Directors. Failure to provide a reasonable explanation for an absence for two absences in a year will qualify in a breach in these bylaws and may result in the removal from office of the offending officer as described in Article II, Section 8.
>
>
  1. The Policies and Procedures for handling EMS finances will be set forth in the GD.
  2. Each member of the Board of Directors must fulfill their duties as described in the GD or may be removed from the BOD as described in Article II, Section 9.
 

BOD Committees

Deleted:
<
<
 
  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
  2. A committee quorum will be at least half it's members.
Deleted:
<
<
  1. The ability for the committee to make decisions for the organization will be determined by the BOD when the committee is formed.
  2. A committee is unable to spend organization funds without a majority vote of approval from the BOD.
 

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
Line: 83 to 81
 

charter constitution
Changed:
<
<
-- ClifCox - 2010-12-29
>
>
-- ClifCox - 2010-12-29-- ClifCox - 2010-12-29
Revision 11
01 Feb 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 16 to 16
 
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
Deleted:
<
<
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
 
    1. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations.
    2. Editor: The office of Editor shall be responsible for the oversight of content presented on the EMS website and wiki. Additionally, the office of Editor shall be responsible for editing submitted content to meet a level of quality acceptable to the Board of Directors and shall actively recruit contributors for content entries.
Deleted:
<
<
    1. Information Technology (IT) Administrator: The office of IT Administrator shall be responsible for the oversight of EMS technological assets and maintain their operation and security. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
 
    1. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
  2. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 9. An officer may serve an unlimited number of terms.
Line: 36 to 34
 
  1. Each officer of the Board of Directors must be present at regular meetings of the Board of Directors, or must provide a reasonable explanation for an absence at least 24 hours prior to a scheduled meeting of the Board of Directors. Failure to provide a reasonable explanation for an absence for two absences in a year will qualify in a breach in these bylaws and may result in the removal from office of the offending officer as described in Article II, Section 8.

BOD Committees

Changed:
<
<
Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization. A committee quorum will be at least half it's members.
>
>
  1. Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization.
  2. A committee quorum will be at least half it's members.
  3. The ability for the committee to make decisions for the organization will be determined by the BOD when the committee is formed.
  4. A committee is unable to spend organization funds without a majority vote of approval from the BOD.
 

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
Line: 61 to 62
 
  1. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership.
Added:
>
>
  1. Members must sign a waiver of liability in order to become a member.
 
  1. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
  2. There shell be discount rates and fees Households fixed by the board from time to time.
  3. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation.
Revision 10
01 Feb 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 12 to 12
 
  1. to facilitate the productive exchange of ideas; and
  2. to engage in community outreach.

II. ORGANIZATION

Changed:
<
<
  1. EMS shall be governed by a body of officers henceforth known as the Board of Directors. The Board of Directors shall exercise authority to enact its decisions upon the membership. The resulting Policies and Rules will be recorded in the Policies and Rules governing documents and possibly others.
>
>
  1. EMS shall be governed by a Board of Directors or (BOD). Some or all of the BOD shall hold offices . The Board of Directors shall exercise authority to enact its decisions upon the membership. The resulting Policies, Procedures, Rules, and actions will be recorded in the Policies, Procedures, and Rules governing documents and possibly others.These will be collectively be known as the governing documents (GD).
 
  1. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
Line: 21 to 21
 
    1. Editor: The office of Editor shall be responsible for the oversight of content presented on the EMS website and wiki. Additionally, the office of Editor shall be responsible for editing submitted content to meet a level of quality acceptable to the Board of Directors and shall actively recruit contributors for content entries.
    2. Information Technology (IT) Administrator: The office of IT Administrator shall be responsible for the oversight of EMS technological assets and maintain their operation and security. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    3. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
Changed:
<
<
  1. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 7. An officer may serve an unlimited number of terms.
>
>
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
  2. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 9. An officer may serve an unlimited number of terms.
 
  1. Candidates for offices in the Board of Directors must be dues-paid members in good standing with these bylaws, and have remained an active member for at least 3 consecutive months preceding the election.
Changed:
<
<
  1. Elections for the offices of the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the EMS Policies. At least 30 days notice shall be given for the annual meeting to the membership.
  2. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, which an election victory for abstain votes resulting in an office vacancy.
  3. An officer may resign from an office upon the receipt of physically or electronically written notice of said resignation to the remaining officers of the Board of Directors.
>
>
  1. Elections for the offices of the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the EMS Governing Documents. At least 30 days notice shall be given for the annual meeting to the membership.
  2. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, in which an election victory for abstain votes would result in an office vacancy.
  3. An officer may resign from an office upon the receipt of physically or electronically written notice of said resignation to the remaining Board of Directors.
 
  1. In the event that an officer of the Board of Directors becomes incapacitated, deceased, zombified, becomes a vampire, or resigns from office, a quorum of remaining officers in the Board of Directors shall elect a replacement interim-officer at the Board of Directors meeting following the resignation. An interim-officer's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing officer's elected term.
  2. An officer of the Board of Directors may be removed from office by the unanimous vote of the remaining officers in a Board of Directors meeting if it the officer in question is found to be in violation of the bylaws, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
Changed:
<
<
  1. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, to conduct business and enact decisions regarding the operations and administration of EMS.
>
>
  1. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, and recorded in the GD to conduct business and enact decisions regarding the operations and administration of EMS.
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
Changed:
<
<
  1. The Board of Directors, in a majority vote, must approve any purchase made by EMS if the purchase total exceeds the sum of $50.
>
>
  1. The Board of Directors, in a majority vote, must approve any purchase made by EMS as set forth in the GD.
 
  1. All monetary expenditures provisioned by EMS's treasury will require the written signature of a minimum of two officers of the Board of Directors for approval.
Deleted:
<
<
  1. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
 
  1. Each officer of the Board of Directors must be present at regular meetings of the Board of Directors, or must provide a reasonable explanation for an absence at least 24 hours prior to a scheduled meeting of the Board of Directors. Failure to provide a reasonable explanation for an absence for two absences in a year will qualify in a breach in these bylaws and may result in the removal from office of the offending officer as described in Article II, Section 8.

BOD Committees

Line: 50 to 50
 
  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
  3. To be eligible prospective members must sign the Organization’s Waiver of Liability.
Changed:
<
<
  1. Membership may be terminated by a vote of the Board of Directors as described in the policy document in the event that the Board of Directors has found the member in question to be in violation of these bylaws, policies, rules, or place EMS members or assets at risk.
>
>
  1. Membership may be terminated by a vote of the Board of Directors as described in the GD in the event that the Board of Directors has found the member in question to be in violation of the GD, or place EMS members or assets at risk.
 
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  2. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
Changed:
<
<
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth int the policies document. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
>
>
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth int the GD. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
 
  1. The Membership meeting schedule shall be established and updated from time to time by the board.
  2. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.

Responsibilities

Line: 71 to 71
 
  1. At EMS functions and events where EMS members are representing EMS, members are required to abide by all local, state, and federal laws.
  2. Be excellent to each other, dudes.

Rules

Changed:
<
<
  1. The EMS set of standing rules and safety guidelines can be found in the EMS Rules document.
>
>
  1. The EMS set of standing rules and safety guidelines can be found in the EMS Procedures and Rules documents.
 

VI. COMMUNITY RELATIONS

  1. EMS may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of EMS as partnering organizations.
  2. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.
Revision 9
24 Jan 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 23 to 23
 
    1. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 7. An officer may serve an unlimited number of terms.
  2. Candidates for offices in the Board of Directors must be dues-paid members in good standing with these bylaws, and have remained an active member for at least 3 consecutive months preceding the election.
Changed:
<
<
  1. Elections for the offices of the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the EMS Policies. At least 30 days notice shell be for the annual meeting to the membership.
>
>
  1. Elections for the offices of the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the EMS Policies. At least 30 days notice shall be given for the annual meeting to the membership.
 
  1. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, which an election victory for abstain votes resulting in an office vacancy.
  2. An officer may resign from an office upon the receipt of physically or electronically written notice of said resignation to the remaining officers of the Board of Directors.
  3. In the event that an officer of the Board of Directors becomes incapacitated, deceased, zombified, becomes a vampire, or resigns from office, a quorum of remaining officers in the Board of Directors shall elect a replacement interim-officer at the Board of Directors meeting following the resignation. An interim-officer's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing officer's elected term.
Line: 34 to 34
 
  1. All monetary expenditures provisioned by EMS's treasury will require the written signature of a minimum of two officers of the Board of Directors for approval.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
  3. Each officer of the Board of Directors must be present at regular meetings of the Board of Directors, or must provide a reasonable explanation for an absence at least 24 hours prior to a scheduled meeting of the Board of Directors. Failure to provide a reasonable explanation for an absence for two absences in a year will qualify in a breach in these bylaws and may result in the removal from office of the offending officer as described in Article II, Section 8.
Added:
>
>

BOD Committees

Committees of the BOD may be formed from time to time and given limited authority to act on behalf of the organization. A committee quorum will be at least half it's members.
 

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
Line: 53 to 56
 

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
Added:
>
>
  1. They also may circulate a petition to put issues up for a vote at a membership meeting as set forth int the policies document. However the membership can not vote on changes to the articles or bylaws unless the BOD submits to them the opportunity to do so.
 
  1. The Membership meeting schedule shall be established and updated from time to time by the board.
  2. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership.
Added:
>
>
  1. The BOD may also form membership committees from time to time to make recommendations for BOD action on various issues.
 
  1. There shell be discount rates and fees Households fixed by the board from time to time.
  2. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation.

V. CODE OF CONDUCT

Line: 71 to 76
 
  1. EMS may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of EMS as partnering organizations.
  2. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.

VII. AMENDMENTS

Changed:
<
<
  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at a meeting of the Board of Directors. A 2/3 majority vote of the complete Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.
>
>
  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at least ten (10) days prior to the next meeting of the Board of Directors. A 2/3 majority vote of the complete Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.
 

Keywords

charter constitution
Revision 8
24 Jan 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 42 to 42
 
  1. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.

IV. MEMBERSHIP

Classes of Membership

Changed:
<
<
  1. There are two levels of membership; Basic and Plus.
>
>
  1. There is currently one level of membership; Basic.
 

Eligibility

  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
Line: 55 to 55
 
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
  2. The Membership meeting schedule shall be established and updated from time to time by the board.
  3. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.
Deleted:
<
<
  1. Plus Membership shall entail the same privileges and responsibilities as basic membership, with the addition of access to private, on-site lockable storage.
 

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership.
  2. There shell be discount rates and fees Households fixed by the board from time to time.
Revision 7
17 Jan 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"

Bylaws of Eugene Maker Space

Line: 12 to 12
 
  1. to facilitate the productive exchange of ideas; and
  2. to engage in community outreach.

II. ORGANIZATION

Changed:
<
<
  1. EMS shall be governed by a body of officers henceforth known as the Board of Directors. The Board of Directors shall exercise authority to enact its decisions upon the membership. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
>
>
  1. EMS shall be governed by a body of officers henceforth known as the Board of Directors. The Board of Directors shall exercise authority to enact its decisions upon the membership. The resulting Policies and Rules will be recorded in the Policies and Rules governing documents and possibly others.
  2. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
 
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    2. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
    3. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
Line: 46 to 47
 
  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
  3. To be eligible prospective members must sign the Organization’s Waiver of Liability.
Changed:
<
<
  1. Membership may be terminated by a majority vote of the Board of Directors in the event that the Board of Directors has found the member in question to be in violation of these bylaws, or place EMS members or assets at risk.
>
>
  1. Membership may be terminated by a vote of the Board of Directors as described in the policy document in the event that the Board of Directors has found the member in question to be in violation of these bylaws, policies, rules, or place EMS members or assets at risk.
 
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
  2. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.

Privileges

Revision 6
11 Jan 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakerSpace"
Changed:
<
<

Bylaws of Eugene Maker Space

>
>

Bylaws of Eugene Maker Space

 

I. NAME AND PURPOSE

Line: 38 to 38
 
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
    2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such person.
  1. In the event that an election results in a majority of Interested Persons elected as officers in the Board of Directors, the previous officers of the Board of Directors shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining officers of the newly elected Board of Directors shall hold a special election to fill in any offices left vacant by the removal of Interested Persons, as described in Article II, Section 7.
Changed:
<
<
  1. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of the EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.
>
>
  1. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.
 

IV. MEMBERSHIP

Classes of Membership

  1. There are two levels of membership; Basic and Plus.
Revision 5
09 Jan 2011 - Main.ClifCox
Line: 1 to 1
Changed:
<
<
META TOPICPARENT name="EugMakersSpace"
>
>
META TOPICPARENT name="EugMakerSpace"
 

Bylaws of Eugene Maker Space

Revision 4
03 Jan 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakersSpace"
Changed:
<
<

Bylaws

>
>

Bylaws of Eugene Maker Space

 

I. NAME AND PURPOSE

Line: 11 to 11
 
  1. to provide a location and tools for people to pursue projects;
  2. to facilitate the productive exchange of ideas; and
  3. to engage in community outreach.
Deleted:
<
<
  1. Limitation on Activities
    • The activities of the Corporation shall be performed in service to and with guidance of the community of participants. Notwithstanding any other provisions of these Articles, the Corporation shall not carry on any activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Code.

Dissolution

If Eugene Maker Space is forced to dissolve due to unfortunate circumstances, court order, or planned dissolution, the remaining assets and funds of Eugene Maker Space will be dispersed to a 501(c3) organization with similar purpose as determined by the board of directors.

 

II. ORGANIZATION

  1. EMS shall be governed by a body of officers henceforth known as the Board of Directors. The Board of Directors shall exercise authority to enact its decisions upon the membership. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
Revision 3
03 Jan 2011 - Main.RickO
Line: 1 to 1
 
META TOPICPARENT name="EugMakersSpace"

Bylaws

Line: 57 to 57
 
  1. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
Changed:
<
<
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Arizona Nonprofit Organization.
>
>
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Oregon Nonprofit Organization.
 
  1. The Membership meeting schedule shall be established and updated from time to time by the board.
  2. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.
  3. Plus Membership shall entail the same privileges and responsibilities as basic membership, with the addition of access to private, on-site lockable storage.
Revision 2
02 Jan 2011 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EugMakersSpace"

Bylaws

I. NAME AND PURPOSE

Changed:
<
<
  1. The name of this organization shall be known as HeatSync Labs.
  2. The purpose of HeatSync Labs (herein referred to as “HSL”) shall be to provide a physical environment for the discussion, planning, and construction of collaborative endeavors in the application of technology as well as technological expressions of artwork.
>
>
  1. The name of this organization is "Eugene Maker Space", herein referred to as “EMS”.
  2. Eugene Maker Space is organized exclusively for charitable, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding section of any future United States Internal Revenue law). Its mission is to foster a collaborative environment wherein people can explore and create intersections between technology, science, art, and culture.

Specific Goals

  1. To provide a physical environment for the discussion, planning, and construction of collaborative endeavors in the application of technology as well as technological expressions of artwork.
  2. to provide a location and tools for people to pursue projects;
  3. to facilitate the productive exchange of ideas; and
  4. to engage in community outreach.
  5. Limitation on Activities
    • The activities of the Corporation shall be performed in service to and with guidance of the community of participants. Notwithstanding any other provisions of these Articles, the Corporation shall not carry on any activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Code.

Dissolution

If Eugene Maker Space is forced to dissolve due to unfortunate circumstances, court order, or planned dissolution, the remaining assets and funds of Eugene Maker Space will be dispersed to a 501(c3) organization with similar purpose as determined by the board of directors.

 

II. ORGANIZATION

Changed:
<
<
  1. HSL shall be governed by a body of officers henceforth known as the Board of Directors. The Board of Directors shall exercise authority to enact its decisions upon the membership. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting HSL membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
>
>
  1. EMS shall be governed by a body of officers henceforth known as the Board of Directors. The Board of Directors shall exercise authority to enact its decisions upon the membership. Offices of the Board of Directors will be distinguished according to a particular operational task in a flat hierarchy. Definitive authority shall be given to no office in particular, but to a majority vote of a quorum of voting officers. These offices established will include, but are not limited to, the following:
    1. Champion: The office of Champion shall be responsible for coordinating tasks between each office of the Board of Directors, assisting EMS membership in membership-related tasks, and enforcing the bylaws. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
 
    1. Treasurer: The office of Treasurer shall be responsible for managing financial assets and liabilities and collecting membership dues, donations, and other revenue.
Changed:
<
<
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of HSL in general.
    2. Secretary: The office of Secretary shall be responsible for recording the proceedings of HeatSync Lab functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in HSL's operations.
    3. Editor: The office of Editor shall be responsible for the oversight of content presented on the HSL website and wiki. Additionally, the office of Editor shall be responsible for editing submitted content to meet a level of quality acceptable to the Board of Directors and shall actively recruit contributors for content entries.
    4. Information Technology (IT) Administrator: The office of IT Administrator shall be responsible for the oversight of HSL technological assets and maintain their operation and security. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    5. Resource Manager: The office of Resource Manager shall be responsible for the oversight of HSL facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each officer in the Board of Directors must be elected into office by a majority election of voting HSL members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 7. An officer may serve an unlimited number of terms.
  2. Candidates for offices in the Board of Directors must be dues-paid members in good standing with these bylaws.
  3. Elections for the offices of the Board of Directors shall take place at the first membership meeting of the month of October of the Gregorian year.
>
>
    1. Marketing Director: The office of Marketing Director shall be responsible for press releases, endeavors in social media, and promotion of EMS in general.
    2. Secretary: The office of Secretary shall be responsible for recording the proceedings of Eugene Maker Space functions, such as events, fundraiser, and other official activities. Additionally, the office of the Secretary shall be responsible for the oversight of all records and papers produced in EMS's operations.
    3. Editor: The office of Editor shall be responsible for the oversight of content presented on the EMS website and wiki. Additionally, the office of Editor shall be responsible for editing submitted content to meet a level of quality acceptable to the Board of Directors and shall actively recruit contributors for content entries.
    4. Information Technology (IT) Administrator: The office of IT Administrator shall be responsible for the oversight of EMS technological assets and maintain their operation and security. This office may be occupied by multiple officers, the total of which may not exceed two. Each officer will receive a full vote on the Board of Directors.
    5. Resource Manager: The office of Resource Manager shall be responsible for the oversight of EMS facilities, membership equipment, storage, and related assets and maintain their operation and security.
  1. Each officer in the Board of Directors must be elected into office by a majority election of voting EMS members for a term of one (1) year. Interim-officers may be elected into office by the Board of Directors under the conditions described in Article II, Section 7. An officer may serve an unlimited number of terms.
  2. Candidates for offices in the Board of Directors must be dues-paid members in good standing with these bylaws, and have remained an active member for at least 3 consecutive months preceding the election.
  3. Elections for the offices of the Board of Directors shall take place annually at a time and place to be fixed from time to time by the board, and recorded in the EMS Policies. At least 30 days notice shell be for the annual meeting to the membership.
 
  1. For elections pertaining to an office which allows the election of multiple officers in its office, an explicit “ABSTAIN” vote may be accounted as a vote of no confidence for any candidate, and shall be counted no differently than a vote for a candidate, which an election victory for abstain votes resulting in an office vacancy.
  2. An officer may resign from an office upon the receipt of physically or electronically written notice of said resignation to the remaining officers of the Board of Directors.
  3. In the event that an officer of the Board of Directors becomes incapacitated, deceased, zombified, becomes a vampire, or resigns from office, a quorum of remaining officers in the Board of Directors shall elect a replacement interim-officer at the Board of Directors meeting following the resignation. An interim-officer's term shall be effective from the day of election by the Board of Directors to the remainder of the outgoing officer's elected term.
Changed:
<
<
  1. An officer of the Board of Directors may be removed from office by the unanimous vote of the remaining officers in a Board of Directors meeting if it the officer in question is found to be in violation of the bylaws, fails to fulfill office responsibilities, or is found in breach of the laws of Maricopa County, the State of Arizona, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
  2. The Board of Directors shall convene on the second and fourth Thursday of the month to conduct business and enact decisions regarding the operations and administration of HSL.
>
>
  1. An officer of the Board of Directors may be removed from office by the unanimous vote of the remaining officers in a Board of Directors meeting if it the officer in question is found to be in violation of the bylaws, fails to fulfill office responsibilities, or is found in breach of the laws of Lane County, the State of Oregon, the United States Federal Government, the Geneva Convention, or the United Federation of Planets.
  2. The Board of Directors shall convene on a regular schedule to be fixed from time to time by the board, to conduct business and enact decisions regarding the operations and administration of EMS.
 
  1. Ad-hoc committees of members may be established by an office of the Board of Directors for any purpose relevant to the responsibilities of that office. Members of that committee may be appointed or removed at the discretion of the office that created it.
Changed:
<
<
  1. All monetary expenditures provisioned by HSL's treasury will require the written signature of a minimum of two officers of the Board of Directors for approval.
  2. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for voting on issues regarding membership approval, termination of membership, and election of interim-officers in the event of a departing officer as described in Article II, Section 7.
>
>
  1. The Board of Directors, in a majority vote, must approve any purchase made by EMS if the purchase total exceeds the sum of $50.
  2. All monetary expenditures provisioned by EMS's treasury will require the written signature of a minimum of two officers of the Board of Directors for approval.
  3. A quorum of the Board of Directors shall be established at two-thirds of the total number of elected officers, and will be required for exercising any board powers.
 
  1. Each officer of the Board of Directors must be present at regular meetings of the Board of Directors, or must provide a reasonable explanation for an absence at least 24 hours prior to a scheduled meeting of the Board of Directors. Failure to provide a reasonable explanation for an absence for two absences in a year will qualify in a breach in these bylaws and may result in the removal from office of the offending officer as described in Article II, Section 8.
Deleted:
<
<
  1. The Board of Directors, in a majority vote, must approve any purchase made by HSL if the purchase total exceeds the sum of $50.
 

III. INTERESTED PERSONS

  1. Limitations on Interested Persons. At all times, not more than 49% of officers in the Board of Directors may be Interested Persons. An Interested Person is defined as:
    1. Any member currently being compensated by the organization for services rendered to it within the previous twelve months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director in his or her capacity in the Board of Directors; Or
    2. Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, son-in-law, daughter-in-law, mother-in-law, or father-in-law of any such person.
Changed:
<
<
  1. In the event that an election results in a majority of Interested Persons elected as officers in the Board of Directors, the current officers of the Board of Directors shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining officers of the Board of Directors shall hold a special election to fill in any offices left vacant by the removal of Interested Persons, as described in Article II, Section 7.
  2. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of the HSL and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.
>
>
  1. In the event that an election results in a majority of Interested Persons elected as officers in the Board of Directors, the previous officers of the Board of Directors shall vote for the removal of a sufficient number of Interested Persons to meet the quota of non-Interested persons defined in this section. Following the removal of a sufficient number of Interested Persons, the remaining officers of the newly elected Board of Directors shall hold a special election to fill in any offices left vacant by the removal of Interested Persons, as described in Article II, Section 7.
  2. Where it is not reasonably practicable to obtain approval of the Board of Directors before entering into a self dealing transaction, the office of the Treasurer or Champion may approve such a transaction under the condition that, at the following meeting of the Board of Directors, a quorum of the Board of Directors determines that the transaction was in the unbiased and best interests of the EMS and that it was not reasonably practical to obtain advance approval by a full quorum of the Board of Directors.
 

IV. MEMBERSHIP

Changed:
<
<
  1. Membership in HSL shall be open to anyone in the community with a genuine interest in the HSL's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
  2. Basic Membership dues shall be established at the price of $50.00 USD per month, to be paid upon the beginning of the each month that membership is to be recognized.
  3. Plus Membership dues shall be established at the price of $75.00 USD per month and shall entail the same privileges and responsibilities as basic membership, with the addition of access to private, on-site lockable storage.
>
>

Classes of Membership

  1. There are two levels of membership; Basic and Plus.

Eligibility

  1. Membership in EMS shall be open to anyone in the community with a genuine interest in the EMS's purpose, and shall not be discriminated against on the basis of color, race, gender, national origin, religion, creed, political affiliation/orientation, sexual preference/orientation, age, disability, software preference, or veteran status.
 
  1. Prospective members are required to have their membership approved by the Board of Directors before membership can be recognized.
Changed:
<
<
  1. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Arizona Nonprofit Organization.
  2. Members have the right to access HSL-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  3. Membership may be terminated by a majority vote of the Board of Directors in the event that the Board of Directors has found the member in question to be in violation of these bylaws, or place HSL members or assets at risk.
>
>
  1. To be eligible prospective members must sign the Organization’s Waiver of Liability.
  2. Membership may be terminated by a majority vote of the Board of Directors in the event that the Board of Directors has found the member in question to be in violation of these bylaws, or place EMS members or assets at risk.
 
  1. Members may terminate their membership at any time for any particular reason by submitting written notice to the Board of Directors and will be required to pay the full sum of their dues for the month that they terminated their membership.
Changed:
<
<
  1. Membership meetings shall be established on the first and third Thursday of the month.
  2. Members may accompany guests in areas designated for HSL membership, however, guests may not access or operate HSL-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.
  3. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of HSL. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once in a 3-month period and must be awarded by a majority vote of the Board of Directors.
>
>
  1. Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.

Privileges

  1. Members have the right to access EMS-owned equipment designated for membership use when said equipment is not in use by another member, has been loaned for use to a partnering organization, is inaccessible due to the equipment location's hours of operation, or has been designated out of operation by an officer of the Board of Directors.
  2. Members have the right to a single vote for each office in the Board of Directors in the annual election of the Board of Directors and any rights inherited in membership for an Arizona Nonprofit Organization.
  3. The Membership meeting schedule shall be established and updated from time to time by the board.
  4. Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.
  5. Plus Membership shall entail the same privileges and responsibilities as basic membership, with the addition of access to private, on-site lockable storage.

Responsibilities

  1. Each member must pay, within the time and on the conditions set by the board, the dues, fees, and assessments in amounts to be fixed from time to time by the board for that class of membership.
  2. There shell be discount rates and fees Households fixed by the board from time to time.
  3. These contributions may take the form of volunteered services to the organization if a member is unwilling or unable to pledge a monetary donation.
 

V. CODE OF CONDUCT

Changed:
<
<
  1. Active participation in HSL functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
  2. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during HSL functions, although civil debating over technical issues or the merit of works of science fiction is welcomed.
>
>
  1. Active participation in EMS functions is encouraged. Presentations, lectures, announcements, projects, screenings, or other events are open to relevant discussion. Persistent or tangent interruptions, distractions, and unwelcome discharge of office supplies and equipment is highly discouraged.
  2. In order to establish a welcoming social atmosphere, no member shall derogate, harass or otherwise troll another member during EMS functions, although civil debating over technical issues or the merit of works of science fiction is welcomed.
 
  1. Violation of the Code of Conduct shall be reprimanded at the discretion of officers of the Board of Directors present at the location and time of violation.
Changed:
<
<
  1. At HSL functions and events where HSL members are representing HSL, members are required to abide by all local, state, and federal laws.
>
>
  1. At EMS functions and events where EMS members are representing EMS, members are required to abide by all local, state, and federal laws.
 
  1. Be excellent to each other, dudes.
Added:
>
>

Rules

  1. The EMS set of standing rules and safety guidelines can be found in the EMS Rules document.
 

VI. COMMUNITY RELATIONS

Changed:
<
<
  1. HSL may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of HSL as partnering organizations.
  2. HSL assets shall remain under the complete and undivided ownership of HSL. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize HSL assets.
>
>
  1. EMS may engage in joint ventures and partnership with other organizations in the general community where it is in the interest of all parties involved to promote the purpose of EMS as partnering organizations.
  2. EMS assets shall remain under the complete and undivided ownership of EMS. Assets, such as equipment, may be temporarily loaned for the use of other partnering organizations. A majority vote of the Board of Directors shall be required to allow partnering organizations to utilize EMS assets.
 

VII. AMENDMENTS

Changed:
<
<
  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at a meeting of the Board of Directors. A majority vote of the full quorum of officers of the Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.
>
>
  1. Proposed amendments to these bylaws shall be submitted in physical or electronic writing to the Board of Directors at a meeting of the Board of Directors. A 2/3 majority vote of the complete Board of Directors will be required for the amendment to become enacted and effective upon completing the vote.
 

Keywords

charter constitution
 
This site is powered by FoswikiCopyright © by the contributing authors. All material on this collaboration platform is the property of the contributing authors.
Ideas, requests, problems regarding Foswiki? Send feedback