Difference: EMSBoDMeetingMinutes120413 (1 vs. 4)

Revision 4
06 Dec 2013 - Main.ClifCox
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META TOPICPARENT
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name="EmsMinutes"

EMS
Board of Directors
Meeting Minutes
Meeting date: 12/04/2013

Line: 56 to 56
 

Talk about Drawing up the lease:

What would we want in our lease? We made a short list:
Deleted:
<
<

Elements:
 
  • First right of refusal for renting adjoining space.
  • Fix the minor maintenance issues.
  • Put it in EMS name.
Line: 69 to 67
  We need the utility bills first then wait for the new board to convene, perhaps with the old board there to help out.

Discussion on voting requirements

Changed:
<
<
We felt like we should make some adjustments to the annual meeting voting requirements for next year. Some felt that the conditions set for board members to qualify were too complicated for general members, so we needed make a simpler version for them.
>
>
We felt like we should make some adjustments to the annual meeting voting requirements for next year. Some felt that the conditions set for board candidates to qualify were too complicated for general members, so we needed make a simpler version for them.
 

MOTION - Kevin moved, and Rick Seconded that: for future years members need to be in good standing for the 60 day period prior to the annual meeting date.
Line: 84 to 82
 
  • Email to discuss about committee(s) members.
Clif:
  • Fix board members "All" typo on previous minutes
Added:
>
>
  • Update Members voting qualifications.
  Bob:
Kevin:
Revision 3
05 Dec 2013 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EmsMinutes"

EMS
Board of Directors
Meeting Minutes
Meeting date: 12/04/2013

Line: 17 to 17
  Agenda:
  1. Approve the agenda
  2. Review previous meeting minutes
Changed:
<
<
  1. Treasures report
  2. Vote on Ellery's key
>
>
  1. Treasure's Report
  2. Vote on Ellery's key access
 
  1. New space location discussion
Changed:
<
<
  1. Should we Write a bisness plan before preceding?
>
>
  1. Should we write a business plan before preceding?
 
  1. Talk about Drawing up the lease.
Changed:
<
<
  1. Disscuss our descission date.
  2. Discussion on voting requiremets
Approval of Agenda: Motion was made by Rick, and seconded by Clif to approve this meeting's proposed agenda (as amended?)
>
>
  1. Discuss decision date.
  2. Discussion on voting requirements
Approval of Agenda: Motion was made by Rick, and seconded by Clif to approve this meeting's proposed agenda as amended.
 

Unanimous approval.
Line: 35 to 35
  Unanimous approval.

Motion carried.
Changed:
<
<

Treasurer's report:

>
>

Treasurer's Report:

 
Changed:
<
<
Kevin has vetted all the voters, and has changed how he interpreted payments from members to apply to the next month.if they pay late in the month. Taxes for 2012 will be submitting very shortly.
>
>
Kevin has vetted all the voters, and has changed how he interpreted payments from members to apply to the next month.if they pay late in the month. Taxes for 2012 will be submitted very shortly.
 

Vote on Ellery's key access:

Changed:
<
<
Brief disscussion about Ellery's key access. Sponsors are RIck, Bob, Kassie, Clif, Kevin
>
>
Brief discussion about Ellery's key access. Sponsors are Rick, Bob, Kassie, Clif, Kevin.
 

MOTION - Bob moved, and Rick Seconded that: Ellery gets a key

Unanimous approval.

Motion Carried
Changed:
<
<

New space location discussion

>
>

New space location discussion:

 
Changed:
<
<
Rick made a wiki page to pull together all the ideas from verious business plans, and to outline the steps we would take to impliment them. We would feel much better about moving int to a bulding if we had an action plan. We should have a moving commitee or two before we jump on the new space. We need to get people signed up to teach classes, likewise we need groups signed up to use our meeting room.

Should we Write a bisseness plan before preceding?

>
>
Rick made a wiki page to pull together all the ideas from various business plans, and to outline the steps we would take to implement them. We would feel much better about moving int to a building if we had an action plan. We should have a moving committee or two before we jump on the new space. We need to get people signed up to teach classes, likewise we need groups signed up to use our meeting room.

Should we write a business plan before preceding?

 
Changed:
<
<
We should deffinitly start one and not sign the lease unless a commtee is activaly working on it.

Talk about Drawing up the lease.

>
>
We should definitely start one and not sign the lease unless a committee is actively working on it.

Talk about Drawing up the lease:

What would we want in our lease? We made a short list:
 

Elements:
Changed:
<
<
  • first right of refusal for adjoining space.
  • in EMS name.
  • Don't make too many changes.
  • No wall unless another group rents it.
  • Faverabe termination clause
>
>
  • First right of refusal for renting adjoining space.
  • Fix the minor maintenance issues.
  • Put it in EMS name.
  • Don't make too many changes to what the owner already agreed to.
  • Don't partition it unless another group rents it.
  • Include a favorable termination clause.
 

Discuss our decision date.

Changed:
<
<
We need the utility bills first then wait for the new board to conviean and have a super board.
>
>
We need the utility bills first then wait for the new board to convene, perhaps with the old board there to help out.
 

Discussion on voting requirements

Changed:
<
<
we vote on a rule
>
>
We felt like we should make some adjustments to the annual meeting voting requirements for next year. Some felt that the conditions set for board members to qualify were too complicated for general members, so we needed make a simpler version for them.
 

MOTION - Kevin moved, and Rick Seconded that: for future years members need to be in good standing for the 60 day period prior to the annual meeting date.
Changed:
<
<
Unanimous approval.Kevin Rick CLif, Bobs abstain
>
>
Ayes, Kevin Rick Clif, Bob abstains
 
Changed:
<
<
Motion Carried / Failed.

Other topics of discussion:

>
>
Motion Carried
 

Action Items:

Kassie:
Rick:
Changed:
<
<
  • Email to discuss about commitee(s) members.
>
>
  • Email to discuss about committee(s) members.
  Clif:
Changed:
<
<
  • Fix All typeo on prev minutes
>
>
  • Fix board members "All" typo on previous minutes
  Bob:
Kevin:
Deleted:
<
<

Announcements:

 

Adjournment:

Bob moved for adjournment, Seconded by Kevin.
Revision 2
05 Dec 2013 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EmsMinutes"

EMS
Board of Directors
Meeting Minutes
Meeting date: 12/04/2013

Line: 21 to 21
 
  1. Vote on Ellery's key
  2. New space location discussion
  3. Should we Write a bisness plan before preceding?
Changed:
<
<
  1. Draw up the lease
>
>
  1. Talk about Drawing up the lease.
 
  1. Disscuss our descission date.
  2. Discussion on voting requiremets
Approval of Agenda: Motion was made by Rick, and seconded by Clif to approve this meeting's proposed agenda (as amended?)
Line: 37 to 37
  Motion carried.

Treasurer's report:

Changed:
<
<
Kevin has vetted all the voters, and has changed how he interpreted payments from members to apply to the next month.if they pay late in the month.

Vote on Ellery's key access

>
>
Kevin has vetted all the voters, and has changed how he interpreted payments from members to apply to the next month.if they pay late in the month. Taxes for 2012 will be submitting very shortly.

Vote on Ellery's key access:

 
Changed:
<
<
[Subject title]
>
>
Brief disscussion about Ellery's key access. Sponsors are RIck, Bob, Kassie, Clif, Kevin
 
Changed:
<
<
MOTION - XX moved, and XX Seconded that:
>
>
MOTION - Bob moved, and Rick Seconded that: Ellery gets a key
 

Unanimous approval.
Changed:
<
<
Motion Carried / Failed.
>
>
Motion Carried

New space location discussion

 
Changed:
<
<
MOTION - XX moved, and XX Seconded that:
>
>
Rick made a wiki page to pull together all the ideas from verious business plans, and to outline the steps we would take to impliment them. We would feel much better about moving int to a bulding if we had an action plan. We should have a moving commitee or two before we jump on the new space. We need to get people signed up to teach classes, likewise we need groups signed up to use our meeting room.

Should we Write a bisseness plan before preceding?

 
Changed:
<
<
Unanimous approval.
>
>
We should deffinitly start one and not sign the lease unless a commtee is activaly working on it.

Talk about Drawing up the lease.

 
Changed:
<
<
Motion Carried / Failed.

New business:

>
>
Elements:
  • first right of refusal for adjoining space.
  • in EMS name.
  • Don't make too many changes.
  • No wall unless another group rents it.
  • Faverabe termination clause

Discuss our decision date.

 
Changed:
<
<
[Subject title]
>
>
We need the utility bills first then wait for the new board to conviean and have a super board.

Discussion on voting requirements

 
Changed:
<
<
MOTION - XX moved, and XX Seconded that:
>
>
we vote on a rule
 
Changed:
<
<
Unanimous approval.
>
>
MOTION - Kevin moved, and Rick Seconded that: for future years members need to be in good standing for the 60 day period prior to the annual meeting date.

Unanimous approval.Kevin Rick CLif, Bobs abstain
 

Motion Carried / Failed.

Other topics of discussion:

Line: 68 to 79
  Kassie:
Rick:
Changed:
<
<
>
>
  • Email to discuss about commitee(s) members.
  Clif:
  • Fix All typeo on prev minutes
Bob:
Line: 78 to 89
 

Announcements:

Adjournment:

Changed:
<
<
XX moved for adjournment, Seconded by XX.
>
>
Bob moved for adjournment, Seconded by Kevin.
 
Changed:
<
<
Unanimous, the meeting was adjourned at PM.
>
>
Unanimous, the meeting was adjourned at 7:36PM.
 

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space
 
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