Difference: SpaceCommitteeMinutes011814 (1 vs. 5)

Revision 5
18 Feb 2014 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EmsMinutes"
Changed:
<
<

EMS
New Space Commitee
Meeting Minutes
Meeting date: 01/18/2014

>
>

EMS
New Space Committee
Meeting Minutes
Meeting date: 01/18/2014

 

Revision 4
19 Jan 2014 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EmsMinutes"

EMS
New Space Commitee
Meeting Minutes
Meeting date: 01/18/2014

Line: 18 to 18
 
  1. Tim Heilman
  2. Ellery Weber
  3. Don Easton
Added:
>
>
  1. Tom Conlin (late)
 

Agenda:

  • Discuss the latest LOI (letter of intent) for the 584 Wilson space (Clif)
  • Discuss our website and changes we need/want to make:
Line: 32 to 33
 
  • Discuss the School Factory fund raising Workshop (Mark)
    • Talk about main ideas that members took away from watching it
    • Go through Darrell's notes
Changed:
<
<

LOI Discuss

>
>

Discuss LOI

 
Changed:
<
<
We went over the LOI. further talk on Wilson, compared it to others like the second Tyinn. No really viable other spaces. Still some trepidation about the high cost. Next we should sign it ASAP.

Discuss Marks video he pointed us at and talk about some of the changes that we might make to our site.

>
>
We went over the LOI, and some further talk on Wilson. Compared it to others like the second Tyinn place. No really viable other spaces are known (if we want a large percentage of office space) at this point. Still some trepidation about the high cost. We set an action item to sign the LOI ASAP.

Discuss Marks video he pointed us at:

Also talked about some of the changes that we might make to our site.
 

Topics:
  • Foundation founding
  • Corporate funding
    • What is a reasonable amount to ask for?
Changed:
<
<
    • Have a list of things to ask for if they say no to the first few items
    • A lot of spaces have a friends category to direct a newsletter to. and who you could hit them up for semi annual support..
  • The School factory has some resources to help with the funding search
  • Westons takeaways:
    • When applying for grants no one will fund either rent or staff
    • Workarounds are having a pie chart for a project that includes some portion for rent and staff.
    • Why should we donate? because we compliment your org and mission.
>
>
    • Have a list of things to ask for sorted from big to small, if they say no to the first few items
    • A lot of spaces have a friends category to direct a newsletter to. and who you could hit up for semi annual support.
      • This is a great idea!
  • The School factory has some resources to help with the funding search.
  • Weston's takeaways:
    • When applying for grants it's very unlikely that anyone will fund either rent or staff.
    • Workarounds are having a pie chart for an attractive project that includes some portion for rent and staff.
    • Why should we donate to you? because we compliment your organization and mission.
 
    • Kickstarters are only viable for major projects
Changed:
<
<
    • Indi gogo has looser requirements so you might get away with raising money for rent / staff etc..
Talked about being honest in what we want even though you might be able to finagle money through other projects. We could ask for money to host a classes for free from a sponsor. Then we can have guaranteed income for rent and ramp of our cases.

Strategy for securing donations (Ben)

a lot of companies will have mission statements that talk about outreach. we should target the intersection between our two groups. We check your box if you check ours! wink
>
>
    • indiegogo has looser requirements so you might get away with raising money for rent / staff there.
Talked about being honest in what we want even though you might be able to finagle money through other projects. We could ask for money to host classes for free from a sponsor. Then we can have guaranteed income for rent and ramp of our classes at the same time.
 
Changed:
<
<
This was reinforced by the video.
>
>
Ben had some ideas about a strategy for securing donations. A lot of companies will have mission statements that talk about outreach. we should target the intersection between our two groups. We check your box if you check ours! wink This was reinforced by the video Mark referred us to.
 
Changed:
<
<
Tim: find out what they want, then offer it to them.
>
>
Tim: Find out what they want, then offer it to them.
 
Changed:
<
<
Sam, come up with a short list of potential funders
>
>
Sam: Come up with a short list of potential funders
 
Changed:
<
<
Weston: we don't have staff, but it would be much easier if we were big enough to have paid staff.
>
>
Weston: We don't have staff, but it would be much easier if we were big enough to have paid staff.
 
Changed:
<
<
We are small and have working board and whatever volunteer time we can get.
>
>
Clif: We are small and have working board and whatever volunteer time we can get.
 
Changed:
<
<
Sam says there was a group that got 25 volunteers just dieing to help! and they put them to work. SO have a prepared list of volunteer activity.
>
>
Sam: Code Chops got 25 volunteers just dieing to help! and they put them to work. SO have a prepared list of volunteer jobs ready to go.
 
Changed:
<
<
Tom C showed up at 13:50
>
>
Tom Conlin showed up at 13:50
 

Website and changes we could make

Changed:
<
<
Marie was looking at Maker Hos. reorganize to make it look nicer. links to press, have a FAQ. concise info . better info about what we offer, who we are. classes. press releases, video, mission statement. mailing list links. news letter list.
>
>
Marie was looking at Maker Has, and got some ideas there:
  • Reorganize to make it look nicer.
  • Links to press
  • Have a FAQ
  • More concise info
  • Better info about what we offer, who we are...
  • Classes
  • Press releases
  • Video
  • Mission statement (at the top)
  • Mailing list links
  • News letter list.
Weston: how could we more compartmentalize the content and index it? (From Greg's email suggestion)
 
Changed:
<
<
Weston: how could we more compartmentalize the content and index.
>
>
Ben: Wordpress can be organized as either posts and pages. Ours is set up as posts / blog.
 
Changed:
<
<
Ben: wordpress organized as posts and pages. our is set up as posts / blog. news letter also on forum.
>
>
Some would like the proposed newsletter on the WP site, others might like it delivered to them via email, which currently implies it also is copied to the forum.
 
Changed:
<
<
Have something in 72 point type!
>
>
One of Bob's takeaways from his meeting is Have something in 72 point type!
 
Changed:
<
<
Encourage all to sign our guest book. Implicitly sing up all guest book entries to the news letter
>
>
Encourage all to sign our guest book. Implicitly sign up all guest book entries to the newsletter! (evil grin) wink
 

Discussion about our pitches for sponsors

Changed:
<
<
what are we doing wrong. what do we expect to give back.
>
>
What are we (would we be) doing wrong (If we were doing anything). wink what do we expect to give back to them for their support?
 
Changed:
<
<
Ben my wife's on the board for sore Monday? putting together elevator pitches to get your foot in the door. great for sponsors.
>
>
Ben: my wife's on the board for Sore Monday Putting together elevator pitches to get your foot in the door is a great exercise for sponsors.
 
Changed:
<
<
Tim thinks you should know exactly who you are and what you want. James disagrees he wants more feedback from to feel out what we can get.
>
>
Tim thinks you should know exactly who you are and what you want. James disagrees he wants more feedback from them to feel out what we can get.
 
Changed:
<
<
Trying to restore innovation lab science, and teaching - skills.
>
>
Possible mission statement snippet: Trying to restore innovation, lab science, and teaching - skills...
 
Changed:
<
<
have a few testimonials.
>
>
Include a few testimonials.
 

Timing

Changed:
<
<
Are we liable for 60 days? yes. how can we time it for minimal over lap.

Summary (old):

>
>
Are we liable for 60 days rent after we give our notice? Yes. Though Clif thinks that the overlap will most likely be about 30 days by the time we actually move in to the new space. So how can we time it for minimal overlap?

Summary:

 
Changed:
<
<
We had a great turnout, Weston said that when he saw the Wilson space he liked it but it gave him great apprehensive about the financial liability. So a lot of the agenda in his mind was to work on more ways to ramp up our revenue (an ongoing theme), get the stakeholders involved go over the proposed revenues (worst case scenario), and then talk seriously about grants and sponsorships.

Acton items (old):

  • Get our PR media kit done James Maie, Sam, Rick , Weston
  • board email action to sent off LOI
  • Rick can you find out if we paid first and or last?
>
>
We had a great turnout, and lots of good discussion. We now have a few more action items to work on. There was also a new web site committee formed to work on a face lift.

Acton items:

  • Get our PR media kit done James, Marie, Sam, Rick , Weston, also the website face lift IIRC.
  • Board email action to sent off LOI
 
  • Bring back the awesome teeshirt lady.
Deleted:
<
<
Old items.
  • James is learning from his biz friends what they want to hear. and how to approach them for donations.
  • Weston is working on getting money from his employer also.
  • Others should do the same.
  • Should one of us send out a prompt for the committee to beat the bushes for sponsorship?
  • Come up with a nice bullet list that we can all share when approaching new donors.
  Done! adjournment at 2:47PM

-- ClifCox - 13 Jan 2014
Revision 3
19 Jan 2014 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EmsMinutes"

EMS
New Space Commitee
Meeting Minutes
Meeting date: 01/18/2014

Changed:
<
<
This meeting was a specially scheduled Committee meeting, only because we didn't have the time set at least 30 days in advance.Ir started about 1:01Pm
>
>
This meeting was a specially scheduled Committee meeting, only because we didn't have the time set at least 30 days in advance. It started about 1:01pm
 

Members in attendance:

  1. Weston Turner
  2. Rick Osgood
  3. James Hukill
Changed:
<
<
  1. Jason Petorak?
  2. Sam
>
>
  1. Sam Foster
 
  1. Marie Slatton-Valle
  2. Bob Miller
  3. Clif Cox
  4. Ben Hallert
  5. Mark Danburg-Wild
  6. Tim Heilman
Changed:
<
<
  1. Ellery
>
>
  1. Ellery Weber
 
  1. Don Easton

Agenda:

  • Discuss the latest LOI (letter of intent) for the 584 Wilson space (Clif)
Line: 30 to 29
 
  • Answer the questions:
    • "Why should I sponsor/contribute to EMS?" (Sam)
    • "What do we do, what do we have, who do we work with, what do we want, and what are our plans for the future?
Changed:
<
<
  • Discuss the School Factory Fundraising Workshop (Mark)
>
>
  • Discuss the School Factory fund raising Workshop (Mark)
 
    • Talk about main ideas that members took away from watching it
    • Go through Darrell's notes

LOI Discuss

Changed:
<
<
We went over the LOI. further talk on wilson, compaird it to others likje the second tienn. No really viable other spaces. Still some trepidatin about the high cost. Next we should sign it ASAP.
>
>
We went over the LOI. further talk on Wilson, compared it to others like the second Tyinn. No really viable other spaces. Still some trepidation about the high cost. Next we should sign it ASAP.
 

Discuss Marks video he pointed us at and talk about some of the changes that we might make to our site.

Topics:
Line: 43 to 42
 
  • Corporate funding
    • What is a reasonable amount to ask for?
    • Have a list of things to ask for if they say no to the first few items
Changed:
<
<
    • A lot of spaces have a friends catagory to direct a newsletter to. and who you could hit them up for semi annual support..
>
>
    • A lot of spaces have a friends category to direct a newsletter to. and who you could hit them up for semi annual support..
 
  • The School factory has some resources to help with the funding search
  • Westons takeaways:
    • When applying for grants noone will fund either rent or staff
Changed:
<
<
    • Workarounds are haveing a pie chart for a project that includes some porttion for rent and staff.
    • Why should we donames? because we compliment your org and mision.
    • Kickstarters are only viabbe for major projects
    • indi gogo has looser requirements so you might get away with reising money for rent / staff etc..
Talked about being ohnest in what we want even though you might be able to finagle money thorugh other projecrs. We could ask for money to host a classes for free from a sponsor. Then we can have garanteed income for rent and ramp of our clases.
>
>
    • Workarounds are having a pie chart for a project that includes some portion for rent and staff.
    • Why should we donate? because we compliment your org and mission.
    • Kickstarters are only viable for major projects
    • Indi gogo has looser requirements so you might get away with raising money for rent / staff etc..
Talked about being honest in what we want even though you might be able to finagle money through other projects. We could ask for money to host a classes for free from a sponsor. Then we can have guaranteed income for rent and ramp of our cases.
 
Changed:
<
<
Strategye for secureing donations (Ben)
>
>
Strategy for securing donations (Ben)
 
Changed:
<
<
a lot of companies will have mission statemnts that talk about outreach. we should target the interesction between our two groups. We check your box if you check ours! wink
>
>
a lot of companies will have mission statements that talk about outreach. we should target the intersection between our two groups. We check your box if you check ours! wink
 

This was reinforced by the video.

Tim: find out what they want, then offer it to them.
Changed:
<
<
Sam, come up with a short list of potinetal funders
>
>
Sam, come up with a short list of potential funders
 
Changed:
<
<
Weston: we don't have staff, but it would be much easyer if we were big eniugh to have paid staff.
>
>
Weston: we don't have staff, but it would be much easier if we were big enough to have paid staff.
 
Changed:
<
<
We are small and have working board and whatevery volunteer tiem we can get.
>
>
We are small and have working board and whatever volunteer time we can get.
 
Changed:
<
<
Sam says there was a gruop that got 25 vounteers just dieing to help! and they put them to work. SO have a prepared list of volunteer activitvity.
>
>
Sam says there was a group that got 25 volunteers just dieing to help! and they put them to work. SO have a prepared list of volunteer activity.
 

Tom C showed up at 13:50

Website and changes we could make

Changed:
<
<
Marie was looking at Maker Hos. reorganzie to make it look nicer. links to press, have a FAQ. cincise info . better info about whta we offer, who ew are. classes. press relses, video, mission state ment. mailing list links. news letter list.
>
>
Marie was looking at Maker Hos. reorganize to make it look nicer. links to press, have a FAQ. concise info . better info about what we offer, who we are. classes. press releases, video, mission statement. mailing list links. news letter list.
 
Changed:
<
<
Weston: how could we more compartimentalize the content and index.
>
>
Weston: how could we more compartmentalize the content and index.
 
Changed:
<
<
Ben: wordpredd organizee as posts and pages. our is set up as posts / blog. news letter also on forum.
>
>
Ben: wordpress organized as posts and pages. our is set up as posts / blog. news letter also on forum.
 

Have something in 72 point type!
Changed:
<
<
Encourage all to sign our guest book. Implecitly sing up all guest book entries to the news letter

DIscussion about our pitches for sponsors

>
>
Encourage all to sign our guest book. Implicitly sing up all guest book entries to the news letter

Discussion about our pitches for sponsors

 
Changed:
<
<
what are we doing wrong. wehat do we expect to give back.
>
>
what are we doing wrong. what do we expect to give back.
 
Changed:
<
<
Ben my wife's on the board for sore monday? putting together elevator pitchs to get your fott in the door. great for sponsors.
>
>
Ben my wife's on the board for sore Monday? putting together elevator pitches to get your foot in the door. great for sponsors.
 
Changed:
<
<
Tim thinks you should know exacly who you are and what you want. James dissagres he wants more feedback from to feel out what we can get.
>
>
Tim thinks you should know exactly who you are and what you want. James disagrees he wants more feedback from to feel out what we can get.
 
Changed:
<
<
Trying to restore inovation lab science, and teaching - skills.
>
>
Trying to restore innovation lab science, and teaching - skills.
 
Changed:
<
<
have a few testomoinials.

TImeing

>
>
have a few testimonials.

Timing

 
Changed:
<
<
are we liable for 60 days? yes. how can we time it for minimal over lap.
>
>
Are we liable for 60 days? yes. how can we time it for minimal over lap.
 

Summary (old):

We had a great turnout, Weston said that when he saw the Wilson space he liked it but it gave him great apprehensive about the financial liability. So a lot of the agenda in his mind was to work on more ways to ramp up our revenue (an ongoing theme), get the stakeholders involved go over the proposed revenues (worst case scenario), and then talk seriously about grants and sponsorships.

Acton items (old):

Changed:
<
<
  • Get our PR media kit done James Maie, Sam, RIck , Weston
>
>
  • Get our PR media kit done James Maie, Sam, Rick , Weston
 
  • board email action to sent off LOI
  • Rick can you findout if we paid first and or last?
Changed:
<
<
  • Bring back the awsom teeshirt lady.
>
>
  • Bring back the awesome teeshirt lady.
  Old items.
  • James is learning from his biz friends what they want to hear. and how to approach them for donations.
  • Weston is working on getting money from his employer also.
  • Others should do the same.
  • Should one of us send out a prompt for the committee to beat the bushes for sponsorship?
  • Come up with a nice bullet list that we can all share when approaching new donors.
Changed:
<
<

Done! Agerned at 2:47PM
>
>
Done! adjournment at 2:47PM
 

-- ClifCox - 13 Jan 2014
Revision 2
18 Jan 2014 - Main.ClifCox
Line: 1 to 1
 
META TOPICPARENT name="EmsMinutes"

EMS
New Space Commitee
Meeting Minutes
Meeting date: 01/18/2014

Changed:
<
<
This meeting was a specially scheduled Committee meeting, only because we didn't have the time set at least 30 days in advance.
>
>
This meeting was a specially scheduled Committee meeting, only because we didn't have the time set at least 30 days in advance.Ir started about 1:01Pm
 

Members in attendance:

  1. Weston Turner
Changed:
<
<
  1. Darrel Perko
>
>
  1. Rick Osgood
 
  1. James Hukill
Changed:
<
<
  1. Jason Petorak
  2. Cord Slatton-Valle
>
>
  1. Jason Petorak?
  2. Sam
 
  1. Marie Slatton-Valle
  2. Bob Miller
Changed:
<
<
  1. Clif Cox (late)
>
>
  1. Clif Cox
 
  1. Ben Hallert
  2. Mark Danburg-Wild
Changed:
<
<

Summary:

>
>
  1. Tim Heilman
  2. Ellery
  3. Don Easton

Agenda:

  • Discuss the latest LOI (letter of intent) for the 584 Wilson space (Clif)
  • Discuss our website and changes we need/want to make:
    • Why is our site "just a blog"? (Bob)
    • What should our 72pt font call to action be? (Bob)
    • What can we put on our About EMS page, such as a mission statement etc..
    • Should we have a base page that puts a face on us that is fairly static? (Greg)
    • Show off individual projects or community outreach by splitting these into separate sub pages? (Greg)
  • Answer the questions:
    • "Why should I sponsor/contribute to EMS?" (Sam)
    • "What do we do, what do we have, who do we work with, what do we want, and what are our plans for the future?
  • Discuss the School Factory Fundraising Workshop (Mark)
    • Talk about main ideas that members took away from watching it
    • Go through Darrell's notes

LOI Discuss

 
Changed:
<
<
We had a pretty good turnout, Weston said that when he saw the Wilson space he liked it but it gave him great apprehensive about the financial liability. So a lot of the agenda in his mind was to work on more ways to ramp up our revenue (an ongoing theme), get the stakeholders involved go over the proposed revenues (worst case scenario), and then talk seriously about grants and sponsorships.

Acton items:

>
>
We went over the LOI. further talk on wilson, compaird it to others likje the second tienn. No really viable other spaces. Still some trepidatin about the high cost. Next we should sign it ASAP.

Discuss Marks video he pointed us at and talk about some of the changes that we might make to our site.

Topics:
  • Foundation founding
  • Corporate funding
    • What is a reasonable amount to ask for?
    • Have a list of things to ask for if they say no to the first few items
    • A lot of spaces have a friends catagory to direct a newsletter to. and who you could hit them up for semi annual support..
  • The School factory has some resources to help with the funding search
  • Westons takeaways:
    • When applying for grants noone will fund either rent or staff
    • Workarounds are haveing a pie chart for a project that includes some porttion for rent and staff.
    • Why should we donames? because we compliment your org and mision.
    • Kickstarters are only viabbe for major projects
    • indi gogo has looser requirements so you might get away with reising money for rent / staff etc..
Talked about being ohnest in what we want even though you might be able to finagle money thorugh other projecrs. We could ask for money to host a classes for free from a sponsor. Then we can have garanteed income for rent and ramp of our clases.

Strategye for secureing donations (Ben)

a lot of companies will have mission statemnts that talk about outreach. we should target the interesction between our two groups. We check your box if you check ours! wink

This was reinforced by the video.

Tim: find out what they want, then offer it to them.

Sam, come up with a short list of potinetal funders

Weston: we don't have staff, but it would be much easyer if we were big eniugh to have paid staff.

We are small and have working board and whatevery volunteer tiem we can get.

Sam says there was a gruop that got 25 vounteers just dieing to help! and they put them to work. SO have a prepared list of volunteer activitvity.

Tom C showed up at 13:50

Website and changes we could make

Marie was looking at Maker Hos. reorganzie to make it look nicer. links to press, have a FAQ. cincise info . better info about whta we offer, who ew are. classes. press relses, video, mission state ment. mailing list links. news letter list.

Weston: how could we more compartimentalize the content and index.

Ben: wordpredd organizee as posts and pages. our is set up as posts / blog. news letter also on forum.

Have something in 72 point type!

Encourage all to sign our guest book. Implecitly sing up all guest book entries to the news letter

DIscussion about our pitches for sponsors

what are we doing wrong. wehat do we expect to give back.

Ben my wife's on the board for sore monday? putting together elevator pitchs to get your fott in the door. great for sponsors.

Tim thinks you should know exacly who you are and what you want. James dissagres he wants more feedback from to feel out what we can get.

Trying to restore inovation lab science, and teaching - skills.

have a few testomoinials.

TImeing

are we liable for 60 days? yes. how can we time it for minimal over lap.

Summary (old):

We had a great turnout, Weston said that when he saw the Wilson space he liked it but it gave him great apprehensive about the financial liability. So a lot of the agenda in his mind was to work on more ways to ramp up our revenue (an ongoing theme), get the stakeholders involved go over the proposed revenues (worst case scenario), and then talk seriously about grants and sponsorships.

Acton items (old):

  • Get our PR media kit done James Maie, Sam, RIck , Weston
  • board email action to sent off LOI
  • Rick can you findout if we paid first and or last?
  • Bring back the awsom teeshirt lady.
Old items.
 
  • James is learning from his biz friends what they want to hear. and how to approach them for donations.
  • Weston is working on getting money from his employer also.
  • Others should do the same.
  • Should one of us send out a prompt for the committee to beat the bushes for sponsorship?
  • Come up with a nice bullet list that we can all share when approaching new donors.
Added:
>
>

Done! Agerned at 2:47PM
  -- ClifCox - 13 Jan 2014
 
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