Difference: EventCheckList (14 vs. 15)

Revision 15
14 Apr 2016 - Main.ClifCox
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META TOPICPARENT name="EugMakerSpace"

Event Check List

Name the Event

What is a creative name for the event? Try to avoid ones like open house and membership drive. Some past names were: Make-O-Rama, and MakesGiving.

Pick a Day

Use the calendar list below to plan for a day free of other big events, we usually try to schedule these two or three months in advance. Also look for other local activities that you might not want to conflict with, and make sure to get buy-in and commitments from makers / presenters.

Plan Activities

Some possibilities are:

Call for Makers and Presenters

Send announcements to our members and friends for presenters.


  • Use this calendar list and post our event about three to six months in advance. Well, some of these sites like the EW and the RG only have 8 day calendars so take that with a grain of salt. wink
    • Discuss, and announce list
    • Google Groups: ??
    • Outreach list:

Assign Tasks

  • Organizing Makers
  • Shop Cleanup
  • Bringing Refreshments
    • Restock plates, cups, and plastic utensils.
    • Get drinks, and snacks
    • Get Pizza!
  • Ordering Electronic Kits, Rocket parts etc..
    • If you need them really soon, like overnight, then go to Amazon and search on soldering kits in the Games, or Electronics categories.
    • Select sort by price lowest first, and then click on the free shipping option on the left. You will get lots of Prime qualifying products along
    • with plain vanilla free shipping.
  • Restocking Sign-up forms, and fliers.
    • Organizing announcement board
    • Placing donation box
  • Greeter coordinator
  • Time laps Camera


Greeters should have assigned shifts to meet and greet people as they show up. They need a script with bullet points to introduce them to EMS and answer questions.

They should try to encourage membership sign-ups.


Shop cleanup two days before, and after the event.

  • MakesGiving Flyer: MakesGiving_Flyer.odt
  • Science Night at the Eugene Library:
  • Open House on Feb 23rd 2013:
-- ClifCox - 06 Nov 2014

META FILEATTACHMENT attachment="Science_Night_IX_2MB.jpg" attr="" comment="Science Night at the Eugene Library" date="1415298734" name="Science_Night_IX_2MB.jpg" path="Science_Night_IX_2MB.jpg" size="1998278" user="clif" version="1"
META FILEATTACHMENT attachment="OpenHouse1_2MB.JPG" attr="" comment="Open House on Feb 23rd 2013" date="1415298916" name="OpenHouse1_2MB.JPG" path="OpenHouse1_2MB.JPG" size="1993008" user="clif" version="1"
META FILEATTACHMENT attachment="MakesGiving_Flyer.odt" attr="" comment="MakesGiving Flyer" date="1415299948" name="MakesGiving_Flyer.odt" path="MakesGiving_Flyer.odt" size="17647" user="clif" version="1"
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