What is a creative name for the event? Try to avoid ones like open house and membership drive. Some past names were: Make-O-Rama, and MakesGiving.
Pick a Day
Use the calendar list below to plan for a day free of other big events, we usually try to schedule these two or three months in advance. Also look for other local activities that you might not want to conflict with, and make sure to get buy-in and commitments from makers / presenters.
Sometimes they want a phone number and you don't want to give out your personal one. You might use a Google voice number or a spare VoIP number. I used this one for the bend OR area because they were out of Eugene numbers at the time: 1-541-693-1337
Often you can upload a picture, see some example photos below. If you need to change the size then you could use ImageMagic like so:
convert dragon.gif -resize 50% half_dragon.gif
Restock plates, cups, and plastic utensils.
Get drinks, and snacks
Ordering Electronic Kits, Rocket parts etc..
If you need them really soon, like overnight, then go to Amazon and search on soldering kits in the Games, or Electronics categories.
Select sort by price lowest first, and then click on the free shipping option on the left. You will get lots of Prime qualifying products along
with plain vanilla free shipping.
Restocking Sign-up forms, and fliers.
Organizing announcement board
Placing donation box
Time laps Camera
Greeters should have assigned shifts to meet and greet people as they show up. They need a script with bullet points to introduce them to EMS and answer questions.
They should try to encourage membership sign-ups.
Shop cleanup two days before, and after the event.
attachment="Science_Night_IX_2MB.jpg" attr="" comment="Science Night at the Eugene Library" date="1415298734" name="Science_Night_IX_2MB.jpg" path="Science_Night_IX_2MB.jpg" size="1998278" user="clif" version="1"
attachment="OpenHouse1_2MB.JPG" attr="" comment="Open House on Feb 23rd 2013" date="1415298916" name="OpenHouse1_2MB.JPG" path="OpenHouse1_2MB.JPG" size="1993008" user="clif" version="1"