The EMS board of directors is limited in size by the bylaws but currently shall not exceed 5 members, and until changed, this number of directors shall be elected at each annual meeting.
Candidates for the Board of Directors must have been members in good standing with the GD during the election month, and except for the first BOD, must have also been a member in good standing for the two preceding months, or any three months in the five preceding months, or any five months in the preceding eleven months before the election month. A Candidate must also be nominated, and accept, by another member in good standing.
The board of directors shall meet on the first non us holiday Wednesday of the month. Any rescheduling of these meetings can be done at least 30 days in advance.
Each board member must be present at regular board meetings. Failure to provide a reasonable explanation for more than one absence in a year will qualify as a breach of the GD and may result in the removal from the BOD as described elsewhere in the GD.
The BOD may from time to time submit issues to the general membership for a vote at one of their regularly scheduled or other meetings. Five (5) days notice must be given in one of the common EMS communications channels, such as email or the website. If there is a quorum of the membership class(es) voting then a simple majority of the general members in attendance shall decide the issue(s). If 5 days notice cannot be given then the issue(s) can be decided by a majority of the total number of voting members at an official membership meeting.
To qualify as a potential EMS member you must:
To qualify for a family discount your family must:
Basic membership may be granted for a period of three months to persons of the community that the Board of Directors declare recognize as having made a significant contribution to the assets of EMS. This program shall be entitled the "Quarterly Scholarship." The Quarterly Scholarship may only be issued to the same person once a year and must be awarded by a majority vote of the Board of Directors.
Members in good standing have the following Privileges:
EMS controls access to its space and other resources with keys. They may be physical, electronic, or pass codes.
A member in good standing is eligible for the privilege of being a key holder after a vetting period of two months if the member is nominated by three other similar key holding members and the board of directors votes favorably at a board meeting. The board of directors may also waive all or part of the vetting period. The vetting period begins once the member first becomes a member in good standing.
The BOD may suspend a members' key privileges for any reason, and may or may not chose to review it later.
Except for the annual election meeting, at least two board members must attend any membership meeting in order for it to be duly recorded, otherwise it is not a valid membership meeting. One of these board members shall be responsible for seeing that the meeting minutes are recorded in the EMS documents properly
The General membership shall meet directly following the last board meeting of each quarter.
A special meeting may be called by a petition signed by members in good standing as set forth in the bylaws. The intended date and purpose(es) of the meeting must be on the petition, and notice of the meeting must be sent with this information to all members in good standing. If the notice is sent by USPS first class then at least 7 (seven) days notice must be given. If notice is sent by other means then at least 30 but not more than 60 days notice must be given.
The general membership may circulate a petition to put issues up for a vote at a membership meeting, as specified in the bylaws. There must be at least ten days notice before the given meeting of the issues to be voted on. A valid notice shall be communicated through one of the EMS common communication channels. Such as but not limited to: Members email list, postal mail, main website, etc...
Guests may accompany members in good standing in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.
In order to more effectively determine the will of the voters It is the policy of EMS that all votes taken using ballots whether they be paper or electronic, will be marked in ranked order starting at 1 for the voters first preference, 2 for the second preference, and on to Nth for the voters last preference. For simple yes or no ballot measures either a 1, or X like mark will be allowed to indicate the voters choice.
For votes taken without ballots only selections between more than two options, e.g. something other than a yes or no vote will require the options to be ranked 1, 2, 3 etc...
All ranked votes shall be counted using Single Transferable Vote (STV) with the Meek method. For single winner races this is the same as Instant Runoff Voting (IRV), Some elections or races could also select a Condorcet winner if that is deemed appropriate.EMS feels that these modern voting systems give the voters more effective control over the election results.
The annual election of the EMS Board of Directors shall be on the last Thursday of February, December, and 30 days notice of the time, place, and complete list of all items to be voted on shall be sent to the general membership via common communication channels such as postal mail to the last known address of each member in good standing, email, or webpage. Election procedures are further described in the GD, and include the options of remote or electronic voting. For at least the board of directors race and possibly others, those candidates that don't reach the STV quota of votes will not be elected, possibly leaving unfilled seats. This assures each board member will have a strong mandate from the membership.
All meeting and other notices of EMS activities shall be posted to the EMS calendar webpage and available on opt in mailing lists. Special meetings which have fewer than 30 days notice must be announced via USPS first class mail. It shall be the responsibility of the member to provide the Secretary with a correct mailing address and any change thereof, failure to do so shall terminate the member's right to receive notice.
-- ClifCox - 2011-01-17