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Eugene Makers Space Policy Document

Board of Directors

Regular Meetings

The board of directors shall meet no less than once per month at a time and day that is generally accepted by all elected board members.

Annual Elections

The annual election of the EMS Board of Directors shell be on the last Thursday of February, and 30 days notice of the time, place, and complete list of all items to be voted on shall be sent to the general membership via common communication channels such as postal mail to the last known address of each member in good standing, email, or webpage.

Board Member Qualifications

Candidates for the Board of Directors must be dues-paid members in good standing with the GD, and except for the first BOD, must have remained an active member for at least 3 consecutive months preceding the election.


Each board member bust be present at regular board meetings. Failure to provide a reasonable explanation for more than one absence in a year will qualify as a breach of the GD and may result in the removal from the BOD as described elsewhere in the GD.

Submitting issues to the general membership for a vote

The BOD may from time to time submit issues to the general membership for a vote at one of their regularly scheduled or other meetings. Five (5) days notice must be given in one of the common EMS communications channels, such as email or the website. A simple majority of the general members in attendance shall decide the issue(s). If 5 days notice can not be given then the issue(s) can be decided by a majority of the total number of general members at an official meeting.


  1. All expenses of $50 or over must be approved by the BOD.
  2. All monetary expenditures provisioned by EMS's treasury will require signatures from at least two officers of the board for approval.

General Membership


To qualify as a potential EMS member you must:
  1. Be 18 years of age or over or have your parent or guardian sign up with you.
  2. Sign the Organization’s Waiver of Liability.

To qualify for a family discount your family must:

  1. Have one full dues paying EMS member in good standing.
  2. Have at least one child EMS member under the age of 18 to sign up.


  1. Monthly dues for basic membership in EMS shall be set at $25, to be paid at the beginning of each month that membership is to be recognized.
  2. If you have been approved for a family discount, one adult member of your family shall owe $25 to be paid at the beginning of each month that membership is to be recognized. The other members of your family shall owe $12.50 to be paid at the beginning of each month that membership is to be recognized.

Regular Meetings

The General membership shall meet during the last board meeting of each quarter.

Petition to vote on an issue

The general membership may circulate a petition to put issues up for a vote at a membership meeting. There must be at least ten days notice before the given meeting of the issues to be voted on. A valid notice shall be communicated through one of the EMS common communication channels. Such as but not limited to: Members email list, postal mail, main website.


Guests may accompany members in areas designated for EMS membership, however, guests may not access or operate EMS-owned equipment designated for membership use unless said equipment has been loaned to a partnering organization that the guest is member of.

-- ClifCox - 2011-01-17
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Topic revision: r5 - 20 Jun 2011, RickO

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