EMS
Board of Directors
Meeting Minutes
Meeting date: 9/3/2015

Call to order:

A Regular meeting of the Board of directors of EMS, was held at 687 McKinley street, Suite #2, Eugene OR on September 3, 2015. The meeting convened at 6:04PM, Rick Osgood presiding and Ben Hallert secretary.

Board Members in attendance: Rick, Ben, Kass, Darrell
Board Members not in attendance: Bob

Quorum present? Yes

Also Present Were: CJ

Approve agenda, and previous minutes.

Agenda:
  • Approve the agenda
  • Review previous meeting minutes
  • Treasurer Report
  • Facilities Report
Old Business
  • Kassandra will put together a class and fill out the forms.
  • Ben and Kassie will continue to work on a projection screen and present it to the board.
  • Kass will reach out to Taper to document the status on the vinyl cutter.
  • Rick will film an equipment tutorial for the documentation project.
  • Let's hash out the idea of the 'Make The Space Better' contest in mail. Bob will write smething and send it to Ben.
  • Bob moved that we renew the meetup membership, darrel seconds. The vote passed unanimously, the motion succeeds.
  • Bob will provide physical waiver forms for the magical binder.
  • Ben will inform members about AmazonSmile plugins.
New Business

  • Pumpkin chunkin update and next steps
  • Shall Bob sign the lease?
  • Kassie asks that someone else to set up a meeting with Taper, she's not get anywhere on that and it's holding her up. She doesn't want to push forward with Inkscape classes until she has some device that will use those skills.
  • Kassie asks "Should we try and do a weekly class?"

Approval of Agenda: Motion was made by Rick and seconded by Darrell to approve this meeting's proposed agenda.

The Motion carried with unanimous approval.

Approval of minutes: Motion was made by Rick and seconded by Darrell to approve the minutes of the 8/5 meeting.

The Motion carried with unanimous approval.

Treasurer's report

We have 15-16 members. There is some slight amount of flux but it has held relatively steady.

Old business:

Kassandra will put together a class and fill out the forms.

This item was merged with the class-related new business below.

Ben and Kassie will continue to work on a projection screen and present it to the board.

No update.

Kass will reach out to Taper to document the status on the vinyl cutter.

Discussed in New Business.

Rick will film an equipment tutorial for the documentation project.

No update.

Let's hash out the idea of the 'Make The Space Better' contest in mail. Bob will write smething and send it to Ben.

No update.

Bob suggested that we renew the meetup membership

It was done.

Bob will provide physical waiver forms for the magical binder.

No update.

Ben will inform members about AmazonSmile plugins.

Complete.

New business:

Pumpkin chunkin update and next steps

Rick sent out an email. Nick was to put it on the science factory calendar. Deadline is on the 12th, Rick will find out about coffee truck and possibly renting bleachers.

ACTION: Rick will send out a reminder and push back the deadline slightly.

Shall Bob sign the lease?

6 month renewal ending March 31, 2016. Same terms and conditions except rent increased to $550.

ACTION: Rick will mail Bob assenting to new lease

Kassie asks that someone else to set up a meeting with Taper, she's not get anywhere on that and it's holding her up.

She doesn't want to push forward with Inkscape classes until she has some device that will use those skills.
ACTION: Rick will reach out to Taper

Kassie asks "Should we try and do a weekly class?"

There is nothing to prevent anyone from running a class, but iniital forays have not been successful (Silhouette example). It's possible we are not doing enough to get the word out beyond discuss. We talked about invoking our Meetup better. Rick asked that Kass put together a class for us to attempt marketing to the Meetup group. Rick stressed that there was no requirement that we focus the class around specific tools we have here so if she has a subject that's more general, we should still try.

We should not let the possibility of an imperfect class stop us from trying, we seem to be caught in analysis paralysis.

Rick moved, Darrell seconded. adjourned 6:42

Action Items:

Kassie:
  • Kassandra will put together a class and fill out the forms
Rick:
  • Rick will reach out to Taper about the Vinyl cutter
  • Rick will mail Bob assenting to new lease
  • Rick will send out a reminder about the pumpkin event and push back the deadline slightly
  • Rick will film an equipment tutorial for the documentation project
Bob:
Darrell:
Ben:

Adjournment:

Rick moved for adjournment and was seconded by Darrell.

The vote was unanimous and the meeting was adjourned at 6:42 PM.

____________________________ ___________________
Secretary Date of approval
Eugene Maker Space

Topic revision: r2 - 11 Sep 2015, BenH
 

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